House Manager & Family Assistant (with Meal Prep Support & Back-Up Childcare)

Job description

Job Title: House Manager & Family Assistant (with Meal Prep Support & Back-Up Childcare) Location: Hoboken, NJ 07030 Employment Type: Part-time (20–25 hours/week) Proposed Start Date: ASAP Compensation: $25–30/hour based on experience Requirements: Maintain a smoke-free environment Reliable transportation (comfortable using family car, mileage reimbursement provided) Must be up-to-date on vaccinations (flu, COVID, etc.) CPR certification or willing to renew Fluent in Spanish preferred Proposed Schedule: Monday to Friday, flexible day-time hours (e.g., 9:00 AM - 2:00 PM; 10:00 - 3:00 PM) with occasional weekend support and backup childcare when needed. Hours may increase to accommodate school breaks, weekend events, or extra childcare coverage. About Our Family: We’re a close-knit, fun-loving family of four with two lively boys, ages 4 and almost 2, who keep us smiling and on the go! As busy professionals with full-time careers, we’re looking for someone special to help us juggle it all. We need a highly organized, proactive, and warm individual to step in and provide vital support—whether it's lending a hand with meal prep, keeping our household running smoothly, or stepping in for back-up childcare. You’ll work alongside our full-time nanny and be an integral part of our family’s daily rhythm. If you’re someone who thrives in a fast-paced, family-centered environment and loves helping keep things organized, we’d love for you to become a key part of our family, helping us maintain a happy, organized, and loving home where everyone thrives. Ideal Candidate: We are looking for a team player with a professional demeanor, strong emotional intelligence (EQ), and excellent organizational skills. The ideal candidate will seamlessly integrate with our existing household support team, managing day-to-day needs and leading special projects independently. They will be proactive, anticipate needs, and help create a structured, organized environment that allows us to focus on our careers while enjoying quality family time. Additionally, we need someone who can positively manage our children’s high energy and occasional boundary-testing, with hands-on experience setting clear expectations, standing their ground when needed, and following through consistently—while maintaining a warm, nurturing approach that fosters respect. Who You Are: Proactive : You take initiative and anticipate the family’s needs, ensuring things run smoothly even before they're asked. Organized : You love creating and maintaining household systems that keep everything in order, making life easier for everyone. Dependable : You’re reliable, always on time, and consistently follow through on tasks. Nurturing & Patient : You have a warm, calm demeanor and are comfortable interacting with children, especially during their routines. You create a supportive, emotionally attentive environment for the kids. Flexible : You adapt easily to the family’s changing needs, whether it’s adjusting your schedule or stepping in when the unexpected arises. Team-Oriented : You work well alongside our full-time nanny and other household team members, always maintaining a collaborative, positive attitude. Spanish-Speaking : Fluency in Spanish is preferred to align with our children’s language immersion at school. Key Responsibilities: Household Management & Organization: Organize and maintain household systems (closets, pantry, toys) Tidy and reset rooms daily, ensuring overall neatness and preparing for weekly cleaning services. Load/unload dishwasher, wipe surfaces, vacuum high traffic areas Oversee seasonal clothing swaps and donation coordination Supervise or coordinate with service providers (e.g.,handymen, cleaners) Manage family calendars, appointments, and school activities Support packing/unpacking for trips Keep the home ready for family events, holidays, and guest stays Meal Planning & Preparation: Plan and prepare fresh, healthy meals for lunch and dinner 3-4 times per week, focusing on balanced, protein-forward dishes with fresh vegetables, whole grains, and flavorful spices Pack school lunches and manage meal prep for the week Ensure meals adhere to family preferences and dietary needs; flavorful meals Shop for groceries and meal-related items, restock pantry, and maintain a clean kitchen Clean kitchen post-prep and manage kitchen tidiness Family Support & Child Assistance: Provide backup childcare for school pickups, after-school care, and emergency coverage when needed Assist with transporting the children to extracurricular activities as their schedules evolve Help with weekend childcare support when Nanny is unavailable Assist with bookbags Inventory Management & Errands: Create and manage running household supply lists Run household errands such as grocery shopping, dry cleaning, returns and gift shopping Manage package pickups, mail sorting, and deliveries Handle household supply inventory and ensure items are replenished regularly (e.g., toiletries, cleaning supplies) Laundry & Linen Care: Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels) Iron, steam, and prepare outfits as needed, drycleaning weekly pick-up; Manage linens: rotate bedding, refresh towels, restock essentials Keep laundry areas tidy and well-stocked with supplies Deep Cleaning & Special Projects: Manage home organization projects (e.g., pantry, toy storage, etc.) Assist with photo organization (family photos, creating gallery walls, and organizing digital photos) Oversee household deep cleaning projects as needed, refrigerator & oven Vehicle Management: Schedule and oversee maintenance, oil changes, and inspections Ensure vehicles are fueled, cleaned, and organized Track registration, insurance and service schedules Administrative & Personal Assistant Support Help with travel planning, research, scheduling and logistics Assist with coordination of events, appointments, and guest prep How to Apply: If you’re interested, we encourage you to apply! Please ensure to be ready to include the following: A short letter explaining why you believe you would be a great fit for this position. Your updated resume. At least 3 professional references with contact information. This role requires a background check. When you apply with Sage Haus, you’ll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don’t worry — you can unsubscribe at any time if it’s not for you.