House Manager & Family Assistant (with Travel & Childcare Support)

Job description

Job Title: House Manager & Family Assistant (with Travel & Childcare Support) Location: New York, NY 10013 Employment Type: Part-time (20-25 hours/week, plus occasional travel) Schedule: Tuesday: 12:00 PM – 8:00 PM (Main day: shopping, meal prep, evening coverage) Wednesday/Thursday: 5:00 PM – 8:00 PM (Flexible) Saturday/Sunday: 8 hours total (Weekend childcare, either full day or split) Compensation: $32-$38/hour, travel expenses and stipend Start Date: ASAP Requirements: Maintain a smoke-free environment CPR certification General vaccinations Must be available for travel (both domestic and international) Experience with infants and toddlers preferred Must be comfortable with cats and dogs German language proficiency is welcomed, but not required for the role About Our Family: We are a busy, energetic family living in downtown New York City, balancing demanding careers with raising our 9-month-old and keeping our golden retriever entertained. Life with us is fast-paced and full of movement, whether it's work, family time, or getting ready for an upcoming trip. While we thrive on staying busy, we also know that sometimes we need help to keep everything running smoothly. When we're not working, we enjoy spending time away from the city and love to travel. We’re looking for someone who can step in to manage things while we’re on the go, whether it’s supporting our child, maintaining the household, or handling logistics for our trips. Our ideal candidate will feel like part of the family, someone we can rely on to manage everything from meal prep to packing for travel, and who can lend a hand with childcare when needed. You’ll be joining a fun and dynamic household where flexibility, organization, and an even keel are essential. If you thrive in a lively environment, enjoy tackling various tasks, and love helping a family keep things running smoothly, you’ll fit right in with us. Who You Are / What We’re Looking For: We’re looking for someone who’s not just a “doer,” but a forward-thinker. You’re the kind of person who can anticipate needs and jump into action without needing to be told. You thrive in a fast-paced environment and can adapt to whatever comes your way, whether it's managing travel plans, keeping the household running smoothly, or stepping in to provide childcare support. Your energy is key to fitting in with us—you’re positive, calm, and bring a warm, friendly vibe to the home. You’ll be working alongside our full-time nanny, so being a team player is essential. You’re organized, detail-oriented, and can handle everything from the little tasks (like loading the dishwasher and handling packages) to the big ones (like organizing seasonal clothing swaps or managing family travel). You’re a quick learner, and you’re comfortable adapting based on feedback, whether it’s adjusting your approach or changing direction when needed. You’re comfortable with both flexibility and structure, knowing when to pitch in and when to take initiative. We’re also looking for someone who’s excited to be with us for the long haul and can adapt as our child grows and our family’s needs evolve. If you’re comfortable with the occasional overnight stay when we travel and can roll with the frenetic nature of our schedules, you’ll fit right in. Bonus points if you speak German and are open to helping us introduce the language to our little one! If you’re someone who brings a calm, organized, and flexible approach to your work and is excited to be part of our family, we’d love to meet you! Key Responsibilities: Household Management & Organization Maintain household organization systems (closets, storage, pantry, toys) Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services Oversee household schedules and calendars - flights, forward-thinking. Conduct seasonal swaps (clothing, décor, bedding, etc.) Prepare and coordinate donation drop offs and pick ups Support packing/unpacking for travel or seasonal transitions Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landlord, property management) Load/unload dishwasher, wipe surfaces, vacuum high traffic areas Maintain and water indoor plants Family Support & Child Assistance Provide back-up childcare coverage when the primary nanny is unavailable Assist with child-related laundry, organization, and errands Support the family with occasional overnights, as needed Travel with the family to assist with childcare during trips Provide limited weekend childcare support, totaling up to 8 hours as needed Administrative & Personal Assistant Support Help with travel planning, scheduling, and logistics Manage family calendars and reminders Help making and coordinating restaurant reservations Inventory Management & Errands Track and restock pantry, fridge, toiletries, household supplies Create and manage running household supply lists Coordinate and manage household orders & deliveries (Amazon, Costco, Target, etc.) Run errands: grocery shopping, returns, managing dry cleaning delivery Handle package pickup and deliveries Meal Planning & Preparation Batch-cook weekly meals (lunch/dinner, 1x weekly to last for the week) Coordinate with Nanny on grocery list Shop for groceries and meal-related items Follow dietary needs and family preferences (healthy cooking) Clean kitchen post-prep and manage kitchen tidiness Laundry & Linen Care 1x per week: Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels) Iron, steam, and prepare outfits as needed Keep laundry areas tidy and well-stocked with supplies Handle special care for delicates (hang-dry) Pet Care Schedule and coordinate vet, and grooming, as needed Keep pet supplies stocked and organized Vehicle Management Ensure vehicles are fueled, cleaned, and organized Vendor & Property Oversight Schedule and supervise and coordinate service providers (cleaners, contractors, landscapers) Research and coordinate repairs, maintenance, and quotes Deep Cleaning & Special Projects Tackle quarterly deep cleans and organization projects, such as the fridge, oven, baseboards, and other commonly used spaces How to Apply: Please send a brief cover letter explaining why you're a great fit for this position, an updated resume, and three professional references with contact information. This role requires a background check.