Household and Personal Operations Manager, Office of the President

Job description

Household and Personal Operations Manager, Office of the President – New York We are seeking a highly organized and proactive professional to support a NYC-based principal and his spouse, both of whom maintain demanding executive schedules. The role sits within a small, collaborative principal support team and reports to a senior member of that team. Direct day-to-day interaction with the principals is limited, so the role calls for someone who can take direction with minimal guidance, anticipate needs, and document their work clearly so the team and principals stay informed. The role is centered on household and personal operations, with a smaller component of administrative support. Both principals travel and the calendar runs at a high volume of moving parts year-round. The ideal candidate is calm, detail-oriented, and at ease working independently. You are comfortable manually entering and reconciling data across systems, building and maintaining regimented processes, and keeping layered reminders running so nothing falls through. You have strong writing skills and are comfortable presenting research and recommendations clearly and concisely. You know when to filter the principal’s voice and you exercise sound judgment and complete discretion with sensitive personal and professional information. Responsibilities include but are not limited to: Household and personal operations Coordinate complex domestic and international travel, including visa procurement, layered itineraries, and contingency planning (booking and cancelling backup flights, tracking boarding passes and confirmations) Heavy detailed calendar management for both principals’ social calendars, with meticulous recordkeeping across calendars, itineraries, and tracking documents Manage household employees and vendors, including scheduling, communication, and oversight of regular maintenance and improvement projects Pet care management: coordinate vet appointments, grooming, dog walkers, and pet sitting during principals’ travels Personal financial administration: process and track medical bills, manage bill payment, reconcile receipts, and prepare expense reports Coordinate social arrangements, RSVPs, gifting, and personal correspondence Run personal and professional errands Executive administrative support Prepare detailed personal travel itineraries Manage logistics for select personal and family-related meetings and events Compile personal expense reports Screen and respond to mail, phone calls, and emails, tailoring tone to recipient Qualifications 2+ years of experience as a personal assistant supporting C-suite level principal Self-sufficient and highly organized, with a strong instinct for managing up and surfacing issues before they become problems Exceptional attention to detail across a high volume of personal and professional details simultaneously; accuracy is essential Strong writing skills, including detailed status updates on house projects for the principals' review Comfortable documenting and showing proof of work given limited principal visibility Strong proficiency in data entry and information management across multiple platforms, with consistency and discipline in recording and updating information Able to build and maintain regimented business processes and reminder systems Sound judgment and complete discretion with sensitive personal and professional information; trust is foundational Strong time management with the ability to work effectively both in-office and remotely while staying plugged into key meetings Calm, low-key presence in the office Valid Driver's License (ability to drive a manual transmission is a plus); comfortable with occasional light lifting; at ease with and no allergies to a small dog Available outside normal work hours when needed; willing to run personal and professional errands outside of the office Eligible to work in the United States Mid or lower Manhattan residency a plus While work-life balance matters, the role requires availability on evenings and weekends as needed, given the principals' travel schedule. The applicable base salary range for this role is $93,000 to $110,000 The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis. At Eurasia Group, our mission is to provide the tools and understanding needed in a world where politics drives disruption. We put politics first for our clients, and we aspire to be the leading place people come to find out about the world. This requires us to maintain a company culture that puts people first. We are committed to fostering an environment that is empowering and globally minded. We firmly believe that bringing people with a variety of ideas and perspectives to the table makes our analysis stronger for our clients and creates a better workplace. Our leadership team is dedicated to embedding this approach into everything we do and how we lead because we care deeply about our work and our people. About Eurasia Group and GZERO Media Eurasia Group is the world's leading global research and advisory firm. We help clients understand, anticipate, and respond to instability and opportunities everywhere they do business. Together with GZERO Media—the go-to source of first insight into geopolitics—and our full-fledged events team, the Eurasia Group umbrella provides a complete political risk solution. Headquartered in New York, we have offices in Washington, London, São Paulo, Brasilia, Tokyo, Singapore, and San Francisco, as well as on-the-ground experts in more than a hundred countries in every region of the world. We are committed to analysis that is free of political bias and the influence of private interests. Visit us: | Follow us: LinkedIn | X | Threads | Facebook | Instagram | YouTube