Household Manager and Family Assistant

Job description

Job Title: Household Manager and Family Assistant Location: Virginia Beach, VA 23455 Employment Type: Part-Time (10-15 hours/ week) Schedule: Monday through Friday, flexible daytime hours; 2-3 hours/day Compensation: $30-$35 per hour based on experience Start Date: ASAP Requirements Maintain a smoke-free environment Must be authorized to work in the United States Reliable transportation Comfortable around animals (we have 3 large, energetic dogs) About Our Family We are a warm, welcoming family led by two physicians with demanding careers and a deep commitment to both our work and our family. Our home is active and full of life, as we regularly balance busy professional schedules, frequent travel, and time spent with our five college age children. We also share our home with three beloved dogs who bring plenty of personality and an abundance of energy into the mix, and are truly cherished members of the family. While life moves at a fast pace, home is where we reconnect, recharge, and enjoy quality time together. We're seeking an experienced House Manager who can bring thoughtful organization, consistency, and proactive oversight to our household. We're looking for someone who can create the daily rhythm that keeps everything running seamlessly. Coming home after a long day—or returning from travel—to a home that feels organized, welcoming, and beautifully cared for would make a tremendous difference in our lives. This role is about much more than checking off a to-do list; it's about anticipating needs, creating reliable systems, and providing the kind of behind-the-scenes support that allows our family to focus on the moments that matter most. We value initiative, professionalism, and a genuine sense of ownership, and we're looking forward to building a long-term partnership with someone who takes pride in creating a calm, well-managed home where our family can simply enjoy being together. Who You Are / What We're Looking For You are the kind of person who walks into a room and instinctively sees what needs to happen. You are highly organized, detail-oriented, and genuinely take pride in bringing order to spaces. You genuinely enjoy caring for a busy home and are happiest when every detail has been thoughtfully handled. Whether it's organizing a space, restocking household essentials, managing the day's priorities, or taking the dogs out before they're waiting by the door, you find satisfaction in anticipating needs and ensuring everything runs smoothly. As a true dog lover, you're comfortable around large, energetic breeds and embrace the joyful reality that comes with sharing a home with three active dogs. You take pride in creating environments that are not only tidy and organized, but also welcoming, comfortable, and ready for whatever the day brings. Confident yet understated, you understand how to support a household with professionalism, discretion, and warmth, always respecting the family's routines and privacy while bringing a calm, capable presence to the home. You're adaptable and resourceful, recognizing that no two days—or even two weeks—are exactly alike, and you thrive in an environment where priorities can shift. You communicate openly, take initiative without waiting for direction, and approach your work with a strong sense of ownership. Above all, you find fulfillment in creating a home that feels effortlessly cared for, allowing the family to focus on their careers, their time together, and the things that matter most. Key Responsibilities Household Management & Organization Create and maintain household organization systems Daily resets and prep home for cleaners Light tidying (dishes, wiping surfaces, and vacuuming high-traffic areas) Prepare and coordinate donation drop-offs Assist with packing and unpacking for travel, as needed Meal Planning & Prep Light ingredient prep as needed (washing and chopping vegetables, prepping proteins, sous-chef style prep) Organize and put away weekly grocery orders Kitchen cleanup after meal prep and maintain kitchen tidiness Pet Care Let dogs out in backyard during shift (Preferably between 12-1PM) Assist with walks during shift, as needed Assist with feeding, as needed Deep Cleaning & Special Projects Occasional deep cleans (refrigerator and pantry) Refresh drop zones (entryway/mudroom/garage) Assist with organizational projects (closets, pantry) Administrative & Personal Assistant Support Maintain awareness of family calendar (including household schedules) Receipt and budget tracking for expenses incurred as house manager Occasionally coordinate or assist with transportation to appointments as needed Inventory & Errands Assist with returns, dry cleaning, and gift shopping as needed Assist with mail and package handling Breakdown boxes from weekly deliveries Vendor & property Oversight Oversee cleaners, contractors, and landscapers Coordinate and schedule repairs as needed Seasonal property maintenance Manage outdoor spaces, including patio and plant care Vehicle Management Assist with maintenance schedule for family car as needed Fueling, cleaning, and organizing family vehicles as needed How to Apply Please submit the following: A brief cover letter explaining why you’d be a good fit for this role Your updated resume At least 3 professional references with their contact information Please Note: This role requires a background check. 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