Household Manager & Family Assistant

Job description

Job Title: Household Manager & Family Assistant Location: New York, NY 10035 Employment Type: Full-time, 45 hours per week Schedule: 9:00 AM – 6:00 PM, Monday to Friday, with occasional flexibility as needed Compensation: $40-45 per hour, depending on experience Start Date: July 20, 2026 Requirements Maintain a smoke-free environment Reliable transportation Valid driver’s license and comfort driving in New York City Comfort with dogs About Our Family We are a warm, close-knit family that values quality time and connection. We strive to maintain a harmonious household where everyone feels supported and valued, and we believe in creating an environment that fosters both structure and flexibility. As a family, we love to sit down for meals together and prioritize making the most of our time with one another, despite our busy lives. Our home operates on routines that help us balance our professional and personal lives. However, managing the logistics of our day-to-day can be overwhelming at times, which is why we are looking for a dedicated family assistant to help with household operations. You will play a key role in keeping the family organized and on track, enabling us to focus on enjoying our time together while ensuring that all household tasks run smoothly. While we maintain high standards for the home and family life, we are also deeply committed to kindness, respect, and patience. We value open communication and expect the same from the person we bring into our home, someone who can blend seamlessly into our family dynamic and who takes pride in the behind-the-scenes work that ensures our family thrives. Who You Are / What We’re Looking For You are an organized, self-directed individual who thrives on structure and managing complex responsibilities. You naturally take on the role of "CEO of the home," managing all household operations and staff with an eye for detail and a proactive approach. You excel at thinking ahead, anticipating the needs of the family, and keeping everything running smoothly without being asked. With a strong project management mentality, you are able to juggle multiple responsibilities, keeping everyone and everything on track. Your high level of accountability ensures that nothing slips through the cracks, and you are always looking for ways to improve systems and create efficiencies. You bring a warm, positive and open energy to the household. You are hands-on in helping with the children's academic needs, offering support and guidance with homework while holding them accountable. Your ability to engage with children in a thoughtful and calm manner, without doing the work for them, sets you apart. Your experience in overseeing the day-to-day management of both family logistics and household operations means you’re adept at keeping everything running smoothly. In addition to being a strong organizer, you are grounded, resilient, and adaptable. You take initiative and handle challenges with flexibility, ensuring the family’s needs are met while maintaining a balanced, calm atmosphere. You are also a clear communicator, preferring group text for staying connected, and you value consistency and follow-through. You are someone who can be counted on to lead the household with integrity, grace, and a focus on creating a harmonious home life. Key Responsibilities Administrative & Personal Assistant Support Calendar management (including household schedules) Comfort making calls and sending emails on behalf of family to coordinate as-needed administrative tasks Managing family forms/paperwork, including: Getting forms from doctor for school, camp, and other activities Submitting insurance reimbursement paperwork Family personal and administrative projects (calendars, holiday cards etc) Travel planning and logistics Event and appointment coordination Family Support & Child Assistance Pick-ups/drop-offs from school and activities, using family vehicle as required Homework help, guidance and support for middle-school aged kids Light supervision / back-up childcare Kid-related errands Household Management & Organization Create and/or Maintain household organization systems Daily resets and prep home for cleaners Light tidying (dishes, surfaces, vacuum high-traffic areas) Conducting seasonal swaps (clothing, décor, bedding) Prepare and coordinate donation drop-offs Event/holiday/guest prep Packing/unpacking for travel Indoor plant care Change batteries, light bulbs, smoke detectors, etc. Inventory & Errands Restock pantry/fridge/household supplies Manage running household supply lists Manage household orders and subscriptions (Amazon/Costco/Target) Returns, dry cleaning, gift shopping Mail and package handling Breakdown boxes Vendor & Property Oversight Oversee and schedule cleaners/contractors/vendors Research/coordinate repairs and quotes Manage outdoor spaces Pet Care Feeding/walking (2x daily, 30 minutes) Vet/grooming scheduling Maintain pet supplies Deep Cleaning & Special Projects Oversee occasional deep cleans (fridge, oven, baseboards) Refresh mudroom/entry/storage Oversee cleaning of humidifiers/air purifiers Organizational projects (toys, gear, closets) Vehicle Management Schedule maintenance Fueling/cleaning/organizing vehicles Track registration/insurance Meal Prep Assist with meal prep 1x weekly Grocery shopping Kitchen clean-up and maintenance as needed Laundry & Linen Care Wash/fold/organize laundry 1x weekly Maintain tidy and well stocked laundry areas How to Apply Please send a short intro letter, your updated resume, and three professional references with contact information. 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