Household Manager & Family Assistant (Childcare and Housekeeping focus)

Job description

Household Manager & Family Assistant-with Childcare and Housekeeping focus Location: Armonk, NY 10504 Employment Type: Part-time | 20–25 hours per week Schedule: 4 days per week, Monday–Friday | 11:30am–5:30pm, with room for flexibility as needed Compensation: $30–$35/hour Start Date: ASAP Requirements Maintain a smoke-free environment Reliable personal transportation and clean driving record Comfortable driving children in family SUV in all weather conditions Up to date on all vaccinations, including COVID and flu CPR and First Aid certified Ability to read, write, and communicate effectively in English as required to perform the essential functions of the position Must be authorized to work in the United States About Our Family We’re a warm, energetic family of 4 with two young children and a small, friendly dog. Our home is loving, lively, and very much in the “little-kid season” of life: there’s always a next snack, a next outfit change, a next activity bag, and a next round of dishes. And while we genuinely enjoy the fullness of this stage, we also care deeply about having a home that feels calm, organized, and welcoming—because when the house flows, the whole family does. One parent is at home managing the day to day, while another is working in and out of the house—and while there’s a home office on the main floor, the day-to-day rhythm of a household with young children can make “focused work time” a moving target. We are looking for a true partner who can take oversight of the day to day behind the scenes of the household, while anticipating what is going to come next. We are looking for an extra set of hands to be an extension of the adults, making it possible for everything to run smoothly. Think of it as “duplicate support”: someone who can jump in and keep the house tidy, staying ahead of what’s needed, and helping the family be in two places at once when afternoons get busy. When this role is working well, the home feels steady, the details don’t fall through the cracks, and we can exhale because the execution is handled. We are looking for a long-term fit—someone who we can trust and will grow with our family. Who You Are / What We’re Looking For You are looking to become a proactive part of our team. While you value collaboration, you can also work independently to tackle the day. You are deeply organized in a way that feels almost instinctive—someone who remembers where things belong and can keep systems running without constantly reinventing the wheel. You understand that with young kids, the magic is in the routines: backpacks packed, meals prepared, activity bags always ready, common spaces kept under control, and the house brought back to “baseline” again. You’re also excellent at reading a household and thinking one step ahead. You notice what’s coming before it happens and can naturally step in to keep things moving smoothly. Whether it’s packing school lunches, stocking healthy after-school snacks, planning a week’s worth of family meals, or making sure ingredients are on hand for dinner, you take pride in creating order and reducing stress for the family. You’re comfortable preparing family-friendly meals that can be purposed for children and adults a few times each week, assisting with meal prep, grocery shopping as needed, following dietary preferences and food allergies, and maintaining a clean, organized kitchen. You don’t need to be asked—you’re proactive, resourceful, and genuinely enjoy being the person who makes everything easier. You genuinely love kids! You’re calm, cool, and collected—especially with toddlers—and you’re unflappable when things change. You’re patient, confident, and comfortable deferring to parents on discipline while still being a steady, capable presence with the kids. You’re the kind of team member who can supervise a playdate, tackle the naptime routine when we are not available, and handle a school pick-up/activity drop-off seamlessly. You’re a critical thinker who will roll up your sleeves and do what needs doing—nothing is “beneath you,” and if the main list is finished, you’ll find the next helpful thing without needing to be directed. You’re flexible and can roll with the punches if plans change. Reliability and punctuality are non-negotiable. This family has learned firsthand how disruptive inconsistency can be, and they’re looking for someone who shows up on time, communicates clearly, and can be counted on. A kind, warm energy matters, too—you need to be genuinely caring and invested in building a long-term relationship with the family. If you’re someone who thrives creating calm through systems, takes pride in being dependable, and truly enjoys supporting a loving, busy family in a hands-on and thoughtful way, this is the role for you. Key Responsibilities Family Support & Child Assistance School and activities pick-up and drop-off as needed (preschool, bus stop, extra-curricular activities) Supervision in the home/at extra-curricular activities/playdates as needed Prep diaper bags/backpacks/clothing/snacks/activity bags Kid-related errands as needed Date night and overnight child care as needed Household Management & Organization Create and maintain household organization systems Daily bedroom resets Prep home for cleaners (bi-weekly) Light tidying (bedrooms, bathrooms, dishes, surfaces, vacuum high-traffic areas) Seasonal swaps (clothing, decor, bedding) Prepare and coordinate donation drop-offs Event/holiday/guest prep Meal Planning & Prep Prepare 2–4 dinners per week for family (some days full meals, some days ingredients prepped) Prepare school lunches and healthy after-school snacks daily Grocery shop as needed to support meal planning Follow dietary needs/preferences-food allergy (salmon) Maintain a clean and organized kitchen (including trash take out) Inventory and Errands Restock pantry/fridge/household supplies Manage running household shopping lists Run errands including dry cleaning, travel items, etc. Laundry & Linen Care Wash, fold, and put away all family laundry according to existing organizational systems Maintain bedroom and bathroom linens and make beds daily Keep laundry areas tidy and well stocked Deep Cleaning & Special Projects Occasional deep cleans (fridge, oven, laundry machines, baseboards) Refresh daily drop zone areas - “every place has a home” Organizational projects (closets and dressers clean-up, shoe racks, playroom/toys, cabinets and storage spaces in common areas) Pet Care Clean dog bowls daily and ensure food and water are consistently maintained Take the dog outside for brief outings as needed throughout the day Maintain dog food inventory Vendor & Property Oversight Be present to let in cleaners, contractors, or landscapers when the family is unavailable-maintain awareness of who is coming and going Maintain outdoor spaces (grill cleaning, maintaining propane tank) Seasonal property maintenance Administrative & Personal Assistant Support Family calendar awareness (including household schedules) using Skylight Calendar Vehicle Management Take car for car wash (occasionally) How to Apply Please submit a short intro letter telling us about yourself and why this role is a great fit, an updated resume, and 3 professional references with current contact information. 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