Household Manager & Family Assistant (with Childcare and Meal Prep Support)

Job description

Household Manager & Family Assistant (with Childcare and Meal Prep Support) Location: Primarily based in Rumson, NJ 07760, with seasonal time in Mantoloking, NJ 08738. Employment Type: Full-Time W-2 (~40 Hours per Week) Schedule: 11:00 AM-7:30 PM, Monday through Friday (inclusive of a 30-minute meal break). Compensation: $32-$35 per hour, based on experience, plus paid time off (PTO) and bonus eligibility. Start Date: ASAP Requirements Maintain a smoke-free environment. Must be authorized to work in the United States. Reliable transportation required; family vehicle provided for work-related driving. CPR and First Aid certified, or willingness to obtain prior to start. Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID and flu), subject to applicable legal accommodations. Willing to take appropriate precautions upon arrival to support a child’s pet dander allergy and help maintain a clean, healthy home environment. Occasional weekend and travel flexibility preferred. About Our Family We are a busy, warm, and welcoming family of five with children ages 3, 6, and 7, looking for a long-term House Manager who will become a trusted part of our home. While household management is at the heart of this role, you'll also play an important part in our children's daily routines and become a consistent, caring presence in their lives. Our days are full and active, and we are looking for someone who authentically enjoys creating calm, order, and consistency behind the scenes so our family can spend more time together and less time managing the day-to-day logistics of home life. We take great pride in our home and value a space that feels clean, organized, and well cared for in every season. We appreciate the little details that make a home run beautifully, from thoughtfully maintained organization systems to a home that is reset and ready for each day. Our family thrives on consistency, and we are looking for someone who can confidently maintain established routines, bring warmth and patience to the children’s afternoons, and support a household that feels peaceful and well run. Throughout the year, our family spends time at a second residence during the summer months, located approximately 30 miles south of our primary home. This role travels with us so the same level of organization and support continues wherever we are, with occasional weekend flexibility for family trips as needed. Most importantly, we are looking for someone who wants to build a lasting relationship with our family. We hope to find a true partner who takes ownership of the household, anticipates needs, and finds satisfaction in creating order behind the scenes. You are someone who is proactive, highly organized, and naturally attentive to detail, while also being warm, patient, and engaging with children. Above all, you are dependable and service-minded, excited by the opportunity to help create a home that feels calm, organized, and deeply cared for every day. Who You Are / What We're Looking For You are someone who genuinely enjoys creating order in a busy home and finds satisfaction in helping families feel supported. When you walk into a room, you naturally notice what needs attention and take initiative without waiting to be asked. You are organized, efficient, and proactive, and you take pride in creating systems that make everyday life feel more manageable, and you notice the details that others often overlook. From organized drawers and tidy entryways to a stocked pantry and a smoothly managed family calendar, you find genuine satisfaction in creating order behind the scenes. Above all, you are dependable, self-directed, and motivated by service. You do not wait for a checklist. You think ahead, communicate proactively, and take ownership of your work, excited by the opportunity to become a trusted, long-term partner who helps a family feel supported and able to enjoy life together. You thrive in a fast-paced environment where no two days are exactly alike. Rather than feeling overwhelmed by competing priorities, you enjoy staying one step ahead, anticipating needs, and adjusting with flexibility while keeping the household running smoothly. Whether you're preparing for the afternoon routine, coordinating an errand, resetting the home after a busy day, or planning ahead for an upcoming event or family trip, you approach each responsibility with ownership, thoughtfulness, and strong attention to detail. You are warm, patient, and naturally engaging with children, understanding the importance of consistency and providing calm, gentle guidance while building trusting relationships over time. What This Role Is Not Not a full-time nanny role; childcare is part of a broader household management position Not a deep-cleaning role; professional cleaners are in place Not a passive, task-based role; requires proactive ownership and initiative Not a 9-to-5 static routine; priorities shift with the family’s needs Key Responsibilities Family Support & Childcare Manage safe and reliable transportation for school and extracurricular activities, including pick-ups, ensuring smooth and timely transitions throughout the day Provide attentive afternoon care for three children, maintaining a consistent after-school routine Support positive behavior and age-appropriate independence by reinforcing established household routines and visual chore chart systems, offering calm, consistent guidance and redirection as needed Prep backpacks, clothing, and snacks daily Kid-related errands Coordinate and communicate with extended family during the parents’ work travel to support smooth day-to-day continuity and consistent household routines. Occasional drop-off coverage when parents have early morning work commitments Household Management & Organization Maintain and actively improve existing household organization systems Daily resets and prep home for cleaners (1x weekly) Light tidying throughout the home: dishes, surfaces, high-traffic areas Seasonal swaps: clothing, décor, bedding; donate and coordinate drop-offs Event, holiday, and guest preparation Packing and unpacking support for travel Recycling and trash management, including ensuring bins are at the curb on the appropriate pickup schedule Change batteries, light bulbs, and smoke detectors as needed Meal Planning & Prep Prepare school lunches five days per week for all three children Prepare simple, healthy dinners for the children Light meal prep for the parents (e.g., quick healthy options; proactive, not elaborate) Prepare healthy snacks Support with weekly and monthly meal planning; generate grocery lists Kitchen clean-up and maintenance Laundry & Linen Care Wash, fold, and organize family laundry Ironing, steaming, and special garment care as needed Maintain a tidy and well-stocked laundry area Inventory & Errands Restock pantry, fridge, and household supplies Manage running inventory lists Errands: dry cleaning, returns, gift shopping, household supplies Mail and package handling; break down boxes as needed Vehicle Management Fueling/cleaning/organizing vehicles, including daily removal of items from the family vehicle after school pickups Weekly interior wipe-down of the family vehicle Schedule vehicle maintenance and track registration as needed Vendor & Property Oversight Serve as the on-site point of contact for house cleaners, landscapers, and contractors Seasonal outdoor furniture care Role covers both the primary residence and the summer property; responsibilities remain consistent across both locations Deep Cleaning & Special Projects Weekly wipe-down of refrigerator interior Quarterly deep clean of oven Refresh and maintain key areas of the home, including the mudroom, entryway, kids’ play areas, and foyer, ensuring these spaces remain organized, tidy, and guest-ready throughout the day. Clean humidifiers and air purifiers as needed Organizational projects: toys, gear rotations, closets, drawers Administrative & Personal Assistant Support Calendar management and appointment booking for the household Receipt and budget tracking for expenses incurred as house manager Event and appointment coordination, including school events, activities, and children's birthday parties Monthly planning check-ins with the parents regarding meals, tasks, and upcoming needs How to Apply To be considered for this role, please submit a short intro letter, an updated resume, and three professional references with contact information. Employment is contingent upon a background check and pre-employment drug screening. When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.