Household Manager & Family Assistant (with Organizational Support)

Job description

Household Manager & Family Assistant (with Organizational Support) Primary Location: New York, NY 10027 Secondary Location: Putnam Valley, NY 10579 (1x per month) Employment Type: Part-Time, 15-20 hours per week Schedule: Three days per week: ideally Tuesday, Wednesday and Friday 1-6 pm, though some flexibility for the right candidate. Travel to Putnam Valley home 1x per month during the week (flexible). Compensation: $40-45 per hour Start Date: ASAP, ideally by September 2026 Requirements Maintain a smoke-free environment Fragrance-free Reliable transportation and ability to travel between properties General vaccinations Mileage reimbursement provided when using own vehicle About Our Family We're a warm, down-to-earth family who split our time between our Brownstone in Harlem (where we live during the week) and a cozy lake house in the Hudson Valley (where we spend most weekends). Between managing hectic work schedules and keeping up with two young children and a sweet senior dog, life moves fast. When we’re not working, we want to be present for the moments with our young family that matter most. We value kindness, humor, and a sense of calm in everyday chaos. We're looking for someone to help keep us organized and things running smoothly so we can focus less on the never-ending to-do list and more on being the parents and people we want to be. We're collaborative, easygoing, and deeply appreciate someone who treats our home with the same care and respect they'd give their own. Who You Are You're a highly organized person who brings a calming, positive energy into any space. You walk into a room, take stock of what needs to happen, and handle it without being asked. You're resourceful and truly enjoy creating order and ease in a home. You enjoy tackling the things that feel heaviest to a busy household: staying on top of organization, managing inventory, keeping daily tidying under control, and handling all those little admin tasks that quietly pile up. You’re also able to help us at our home in the Hudson Valley (about an hour outside the city), typically monthly. You have a project manager's mindset: you notice the low pantry stock, the seasonal maintenance that's due, the clutter creeping back in, and you take care of it proactively. You don't just surface problems; you proactively offer solutions. You're flexible and happy to roll with the punches, taking on tasks big and small with enthusiasm. You are professional and have the emotional intelligence to read the room, knowing when to engage warmly and when to work independently. You're steady, confident, and solution oriented. You're resourceful and confident enough to handle household issues independently but seek guidance on key decisions. You’re a responsive, thoughtful and proactive communicator. Key Responsibilities Household Organization & Maintenance Create and maintain household organization systems across both properties Perform daily resets and prepare the home for cleaning services Tidying as needed: toys, artwork, dishes, surfaces, vacuuming crumbs (three-year-olds!), and weekly fridge/freezer organization to prevent buildup Manage seasonal swaps for clothing, decor, bedding, and outdoor items (especially at the Hudson Valley property) Prepare and coordinate donation drop-offs Prepare the home for events, holidays, and guest stays Assist with packing and unpacking for travel Plant care Change batteries, light bulbs, and smoke detectors Inventory & Errands Restock pantry/fridge/household supplies Manage running household supply lists Maintain pet supplies Manage and collaborate on household orders and subscriptions (e.g. Amazon) Run errands: post office, returns, dry cleaning, gift shopping, grocery shopping Handle mail and package deliveries; break down boxes Administrative & Personal Assistant Support Maintain awareness of family calendar, including household schedules Assist with and manage family projects: e.g., documenting/organizing children’s artwork, printing and mailing school photos to family and friends, school/camp forms as needed Track receipts and budget for expenses incurred as house manager Occasional help with event and appointment coordination Deep Cleaning & Special Projects Oversee occasional deep cleans of fridge, oven, and baseboards (coordinating with cleaners as needed) Refresh garage (Hudson Valley only), mudroom, and entryway areas Clean and maintain humidifiers and air purifiers, washer / dryer, dishwasher, ice machine etc. Tackle major organizational projects (toys, gear, pantry, basement, mudroom) Family Support & Child Assistance Prep backpacks and activity bags with necessary items so parents can grab and go Coordinate occasional babysitters as needed Manage kid-related errands Emergency backup pickups, drop-offs, and light child supervision (not a regular duty) Vendor & Property Oversight Oversee cleaners/contractors/landscapers/vendors Research/coordinate repairs and quotes Seasonal property maintenance Manage outdoor spaces Estate-Level Oversight Manage multiple properties (Harlem and Hudson Valley) Ensure property readiness Oversee home systems (HVAC/security/water filter) Conduct routine property walkthroughs in Hudson Valley Laundry (Upstate Only) Wash, fold, and organize laundry Maintain tidy and well-stocked laundry area (city as well) Vehicle Management Occasional: charging/organizing/scheduling cleanings for vehicles How to Apply Please submit a short intro letter, updated resume, and three professional references with contact information. 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