HR Admin / Office Admin

Job description

About Customs Support Group Customs Support Group (CSG) is Europe’s leading independent customs services provider. Founded in 1964, we operate in 14 European countries with 120+ offices and a team of 1,700+ customs professionals . We help companies move goods across borders smoothly and compliantly, taking the pressure out of customs. What we do : We support more than 60,000 clients and process over 20 million declaration lines each year . From day‑to‑day customs declarations to compliance, duty optimization and trade advice, we make cross‑border trade easier and more predictable. How we work: We combine local customs expertise with modern digital tools to handle large volumes accurately and at speed. Why it matter: Customs rules are becoming more complex and mistakes are costly. Delays, compliance risks and unclear regulations can slow businesses down. CSG helps clients stay compliant, reduce risk and keep their supply chains moving. Why Join Us At CSG, you will be part of a growing international organization that is improving how customs work gets done. You will: Work with experienced customs professionals and technology teams Gain exposure to international trade and complex supply chains Contribute to services that have a real impact on global commerce This is a chance to build a career in a stable but evolving industry, where expertise and good judgement still matter. Purpose of the position We are looking for a proactive and well-organized HR Admin / Office Admin to support daily HR operations and ensure smooth office management in our Mauritius entity. This role combines administrative excellence with strong people support, contributing to a positive employee experience and efficient office environment. Main Responsibilities · Maintain accurate and up-to-date employee records and HR databases · Support onboarding and offboarding processes (documentation, system updates, coordination) · Prepare employment contracts, letters, and HR documentation · Assist with payroll inputs (attendance, leaves, benefits data) in cooperation with finance/payroll providers · Monitor leave, absences, and employee data compliance · Support HR processes in line with Mauritian labour laws and company policies · Coordinate employee benefits administration (insurance, allowances, etc.) Office Administration · Ensure smooth daily operations of the office · Manage office supplies, vendors, and service providers · Coordinate workplace maintenance and facilities management · Handle travel arrangements, meetings, and logistics · Support health & safety standards in the office Employee Support & Engagement · Act as a first point of contact for employee HR-related queries · Support local employee engagement initiatives and events · Assist in communication of HR policies and internal updates Compliance & Reporting · Ensure compliance with local labour regulations and company standards · Prepare HR reports and administrative documentation as needed · Maintain confidentiality and data privacy at all times What to Expect · The work is office based. · The dress code is smart, but business-casual is acceptable in the office. · The working environment can be stressful, as much of the work is aimed at meeting tight delivery deadlines, although you will be supported by the team. Requirements · Minimum 3–5 years of relevant professional experience experience in HR administration, office administration, or a similar role · Knowledge of Mauritian employment law and HR practices is a strong asset · Strong organizational and multitasking skills · Excellent communication skills (English required; French is a plus) · Proficiency in MS Office (Excel, Word, Outlook) · Ability to work independently and as part of a team · Experience in payroll coordination · Experience working in an international or rapidly growing environment · Familiarity with HRIS systems · High attention to detail, integrity, and ability to work independently in a dynamic environment