HR Administrator

Job description

This would be a 15 months' fixed contract role! KEY RESPONSIBILITIES ​ TA and Recruitment Delivery — Managing job advertisements, shortlisting, interviews, reference checks, and candidate communication for the CD business and supporting the hiring manager throughout the hiring process. Review and calculate incremental pay points for nurses — Work closely with the payroll team to assess eligibility and accurately calculate incremental pay progression for nursing staff in line with applicable awards and organisational policy. Immigration Coordination — Managing the end‑to‑end visa process, acting as the first point of contact for immigration matters, preparing contracts for visa applications, and monitoring visa expiry timelines. For remote clinics in NT and WA majority of the staffing is fulfilled via visa sponsorships. Policy Tech Administration — Responsible for ensuring all ANZ policies are accurately uploaded and maintained within the PolicyTech platform, running training completion reports to monitor compliance requirements, and informing managers of any non-completion of mandatory policies so appropriate follow up action can be taken. This supports ongoing policy governance and compliance across the organisation. HR Administration & Onboarding — Handling end-to-end administrative support for the HR team, including drafting employment contracts and letters, completing Workday setup, and managing onboarding requirements. HR Query Management and ANZ HR Inbox Administration — Responsible for responding promptly to HR related queries from employees and stakeholders via JIRA and the shared ANZ HR Inbox, including managing incoming requests, maintaining inbox organisation, and sending staff communications through the ANZ HR Inbox. Employee Recognition — Administering service anniversary gift cards and managing the online distribution platform. Calculate the CD Staff Service Awards and determine whether they are eligible for a Service Award as per the hours they work for FME. Data Management — Maintaining accurate employee data in Workday and liaising with Dovetail when required. Employee Experience & Engagement — Assisting HRCP’s with employee engagement activities, learning initiatives, wellbeing programs, payroll project and culture‑building efforts as and when required. Operational HR Support — Supporting HRCPs across all areas of people and culture, including Learning & Development, wellbeing, and culture initiatives. Procurement & Invoicing — Managing all HR‑related procurement and invoicing processes via ARIBA, ARAVO, and other relevant platforms General HR Support — Performing additional HR tasks as required COMPETENCIES (ATTITUDE, SKILLS, TYPICAL QUALIFICATIONS & EXPERIENCE) Degree or Diploma in Human Resources, related qualification 5+ years’ experience in related industries. Exposure to the public and/or private HealthCare in Australia. Experience in Medical industry will be a significant advantage Experience in Employment related legislation, including Award and Agreement interpretation and compliance Must be highly motivated, results oriented, commercially adept, articulate, problem solver and onfident. High level of interpersonal skills including communication negotiation and conflict resolution. Patient, attention to detail, responsible, reliable and diligent. Good command of English and a local language preferred. Computer literate with knowledge of Workday , MS-Office for words , PowerPoint and excel.