HR & Benefits Specialist

Job description

Job Title: HR & Benefits Specialist Company: Solen Software Group Location: US, Remote or on-site Employment Type : Full-time About Solen Software Group Solen Software Group is an investment and operating company that acquires and operates proven software businesses with significant growth potential across a variety of vertical markets, enabling each to become a market leader in its niche. Solen's portfolio spans Human Resource Technology, Fleet Telematics, Asset Management, E-Health, Document Management, and other innovative software solutions. Solen is backed by a group of advisors and investors who have built software businesses of material scale (10–100M in ARR) and have advised many more. We are at the beginning of a decades-long journey, and every decision we make reflects that long time horizon. About the Role We are looking for an HR & Benefits Specialist to help build a more consistent and connected employee experience across Solen and our portfolio companies. This role will support benefits administration, HR systems, acquisition integrations, offer letters, and onboarding for employees across the United States, Canada, Brazil, Portugal, and the United Kingdom. The ideal candidate is organized, adaptable, and comfortable managing the details while helping improve how work gets done. You will partner closely with the Talent Team, portfolio leaders, employees, and external providers to keep processes moving and ensure employees receive timely, reliable support. Key Responsibilities HR and Benefits Support HR and benefits integration for newly acquired companies. Coordinate benefit implementations, enrollments, renewals, and employee communications. Assist employees with benefits, leave, policies, and general HR questions. Maintain accurate employee, benefits, and compliance records. Partner with brokers, carriers, EORs, PEOs, and local providers. Reconcile benefit enrollments, payroll deductions, and vendor invoices. Offers and Onboarding Partner with the Talent Team and portfolio leaders to coordinate offer letters and employment agreements. Confirm compensation, title, reporting structure, location, start date, and approvals. Coordinate offer distribution, signatures, preboarding, and onboarding. Work with hiring managers, HR, Talent, and IT to keep new hires on schedule. Support HRIS setup, benefit enrollment, employment documents, and equipment requests. Help create a consistent and welcoming global onboarding experience. Systems and Process Improvement Support HRIS implementation, testing, data cleanup, and reporting. Develop processes, templates, checklists, and employee resources. Identify opportunities to simplify and automate administrative work. Track projects, deadlines, risks, and outstanding decisions. Help standardize practices while accounting for local requirements. Key Requirements: 2-5 years of experience in HR operations, benefits, onboarding, HRIS support, or a related area. Bachelor’s degree in Business Administration, Human Resources, or a related field Working knowledge of benefits and employee lifecycle processes. Experience supporting acquisitions and a global workforce. Experience coordinating offers or new-hire onboarding. Strong Excel skills. Excellent organization, communication, and attention to detail. Comfort working across multiple companies, countries, and time zones. Sound judgment when handling confidential information. A practical, responsive, and service-minded approach. Helpful, but Not Required Experience with global workforce in Brazil, Portugal, Canada, and the UK Experience with Deel, Rippling, Multiplier, Employee Navigator, TriNet, or similar platforms. Solen-isms (How We Operate) Ownership Mindset: We own the mission. We don't wait to be told. We lead, fix, and build as if it were ours. When problems arise, we run toward them, not away. Benchmark to Best: We seek out excellence. We measure ourselves against the best and adapt quickly, always looking for the edge that moves us forward. Openly Self-Critical: Leaders go first: they surface their misses early, ask for direct feedback, and turn “game film” into better decisions and better systems. Disagree & Commit: Leaders disagree openly and constructively, regardless of title or tenure, because truth is how we avoid bureaucracy and benchmark to best. Figureitoutiveness: Embracing challenges, fostering growth, and taking initiative, leaders thrive on hard work and high failure tolerance. Mutual Elevation: Committed to growth, elevating teams, developing future leaders, and removing barriers to mastery and joy. Learn-it-alls: Learn-it-alls, not know-it-alls, embracing failure as part of growth and progress. Pioneering: Pioneering driven by opportunity, using first principles thinking and unbound by tradition or rules. Will to Win: Leaders relentlessly pursue potential, reject mediocrity, and get what they tolerate. Dialectical: We learn through conversation. We ask, listen, question, and evolve — valuing disagreement as a tool for alignment and deeper understanding. Frugality: Achieving more with less, focusing on quality, long-term value, and company-wide responsibility. Candor: We communicate with integrity, transparency, and respect in all conversations. Kaizen: Kaizen is continuous improvement as a way of life. Leaders make hundreds of small upgrades that compound, turning lessons into standards and standards into durable systems. Recruitment Disclaimer Solen Software Group will never request payment, banking information, or other sensitive personal or financial details during any stage of the recruitment process. All official communication will come from a verified @solensoftwaregroup.com email address. Any outreach outside these standards should be disregarded and reported through our official channels. We thank all applicants for their interest in joining Solen Software Group. Only candidates selected for an interview will be contacted.