HR Coordinator

Job description

BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation’s top firms, we take pride in solving complex challenges with forward-thinking solutions. **About Melbourne:** Our headquarters is located in Melbourne, Florida, a vibrant city on the Space Coast where high-tech innovation meets coastal living. Here, you’ll work on dynamic, impactful projects while enjoying front-row views of rocket launches from our rooftop and quick access to some of Florida’s most beautiful beaches. Just an hour from world-class attractions like Disney World and Universal Studios, Melbourne offers the perfect balance of career growth, family life, and fun, all in a warm subtropical climate with a relaxed, suburban feel. **Overview** - Provides assistance for day-to-day Human Resources activities partnering closely with HR Business Partners and the Training Manager to help deliver efficient, responsive HR and training services across the organization. This role assists with a variety of HR functions throughout the employee lifecycle, including onboarding, employee records management, recruiting and training coordination, reporting, employee communications, and general HR activities **Job Responsibilities** • Provide administrative support to the HR Business Partner team and the training manager • Maintain personnel files in compliance with company standards and applicable state and federal guidelines. • Maintain the integrity and confidentiality of human resource files and records. • Assist with maintaining recruitment and selection records. • Responsible for internal new hire process including all department notifications and new hire orientation scheduling. • Initiate and conduct employee drug and background checks. • Responsible for the timely entry of new hires, pay rates, pay status changes and termination information of all employees into the HRIS. • Complete E-Verify submissions for all new hires and maintain accurate, compliant form I-9 records. Conduct or assist with new hire on-boarding and orientation. • Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. • Assist with creation and editing of companywide communications via email and intranet posts. • Order new hire welcome bags supplies and coordinate with Marketing to ensure brand guidelines are met. • Assist with content creation and maintenance of HR intranet pages. • Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, training initiatives, etc.; refer more complex questions to appropriate senior-level HR staff or leadership. Provide support to the HR department. Assists with the planning and execution of special events such as benefits enrollment, organization-wide meetings, training initiatives, etc. • Perform other duties and special projects as assigned. **Qualifications** • Must possess, as a minimum, a high-school diploma. Associate’s degree and 3+ years of office admin/clerical experience. A bachelor's degree in Human Resources or Business Administrator is preferred. • Knowledge of Microsoft Word, Excel, PowerPoint, and Outlook preferred. • Demonstrated interpersonal, written and organizational skills along with a proven ability to work independently and under pressure. • Computer competency required including electronic spreadsheet, databases, work processing and network administration. • Effective teamwork and interpersonal skills. • Ability to maintain confidentiality and exercise sound judgment. • Exceptional customer service skills. **Physical Requirements** • The work is semi-sedentary and requires the ability to lift up to 20 pounds. • Manual dexterity, hearing, mental acuity, typing, reaching, repetitive motion, speaking, talking, visual acuity, and walking. • Ability to stand and sit for periods longer than 30 minutes but not to exceed two hours consecutively. • Ability to control behavior when encountering stressful situations or short deadlines and to maintain a high level of concentration. • Ability to print and draw letters, numbers, words, characters, and symbols that are legible and understood by others. • Ability to learn complex tasks and remember how to complete tasks without assistance once trained. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary. *EOE, including Disability/Vets*