HR & Office Manager

Job description

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems. The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit 🐈‍⬛. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously! We're a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let's shape the future of quantum computing together! ### About the Role Our US team is growing fast, working alongside national labs, HPC centers, and government agencies to bring quantum computing into the real world — and we're looking for our first dedicated Office Manager to build the operational backbone of our US presence. This is a role with real ownership from day one: you'll take the lead on HR, finance, and admin operations for our US employees, giving them a fast, reliable, local point of contact while working closely with our France-based teams. ### What you'll do - Own day-to-day HR operations for the US team: employee questions, onboarding/offboarding, records, and being the first point of contact for HR matters - Manage US payroll and benefits administration (via Gusto and external partners), including annual benefits renewal and open enrollment - Prepare, issue, and maintain offer letters, contracts, and amendments, ensuring compliance with state-specific employment requirements - Own financial administration for the US subsidiary: budget tracking and reporting, expense management, corporate card programs, and vendor/invoice follow-up - Act as the main liaison with external HR, payroll, and legal/immigration partners to keep the US entity compliant - Support visa and immigration processes (H-1B, O-1, green card sponsorship) alongside immigration counsel - Help organize US team events, offsites, and other team-building moments - Continuously improve HR, finance, and admin processes as the US team grows ### What we're looking for - 8+ years of experience in HR, finance, and/or office/administrative management, ideally including time in a startup or fast-scaling company - Hands-on experience running US payroll and benefits administration (Gusto or similar) - Solid working knowledge of US employment law across multiple states (wage & hour rules, exempt/non-exempt classification, leave/PTO policies) - Experience drafting and managing offer letters, employment contracts, and employee records - Experience with financial administration basics: budget tracking, expense tools, corporate card programs - Based in the US and authorized to work there - Excellent written and verbal English communication skills - Experience supporting a company through a high-growth phase **Bonus:** - Comfort working autonomously in a distributed, remote-first team with an HQ abroad - Experience supporting US immigration/visa processes - Prior experience in a deep-tech, hardware, or scientific startup