HR Operations Coordinator

Job description

**BPM Overview:** What does BPM stand for? Innovation, opportunity, community, diversity, inclusivity, flexibility and so much more. B-P-M stands for “Because People Matter,” because at our core, our people drive everything we do and how we do it. We are a forward-thinking, full-service accounting firm providing modern solutions to businesses across the globe. We focus on comprehensive assurance, tax, and consulting services for our clients, and we provide our people and our community with the resources to lead meaningful and purposeful lives. While we are one of the largest California-based accounting firms, our flexible work locations and schedules mean we have professionals across the continent. Our teams and our clients drive us to provide quality services and ignite unique insights and ideas that contribute to our continued success. Our clients come from different backgrounds and industries, which keep our people intellectually challenged every day. **BPM India Advisory Service Private Limited** - Formerly known as “Burr Pilger Mayer India Private Limited”. **(BPM India)** is a subsidiary of BPM LLP. Founded in 1986, BPM is one of the largest California-based accounting and consulting firms, ranking in the top 50 in the country. With 17 different office locations, BPM serves emerging and mid-cap businesses as well as high-net-worth individuals in a broad range of industries, including financial services, technology, life science, manufacturing, food, wine and craft brewing, automotive, nonprofits, real estate and construction. The Firm’s International Tax Practice is one of the largest on the West Coast and its well-recognized SEC practice serves approximately 35 public reporting companies, mostly in the technology industry. **Position Overview:** The HR Coordinator supports HR functions through recruitment assistance, onboarding, HR administration, employee relations, administrative support and other HR activities. This role plays a crucial part in maintaining HR operations and promoting positive employee experiences. The ideal candidate will be highly organized, detail-oriented, and capable of accurately managing multiple tasks in a fast-paced environment, with a focus on continuous improvement and collaboration. **Responsibilities:** ### Onboarding and offboarding Support: - Maintain onboarding and offboarding termination process and new hire orientation program. - Accountable for gathering and organizing all new hire documents. - Prepares and delivers new hire orientation while verifying new hire documents. - Conduct 30, 60, 90 days new hire check-ins with new hires. ### HR Operations Support: - Maintain employee records and HR databases, and protect sensitive information - Prepare accurate HR records - Preparing, maintaining and updating standard operating procedures (SOPs). - Collaborates with the HR Team for day today activities, report preparation and assist in ad-hoc HR reports, presentations and support as required - Handle day-to-day HR administrative tasks, such as attendance, leave management, and payroll coordination ### Data Management, Compliance & Reporting: - Maintain accurate records in the Applicant Tracking System (ATS), ensuring data integrity across all talent processes. - Assist in compiling and analyzing workforce planning data and support the preparation of reports and presentations for executive leadership. - Assisting, maintaining and adhering to Firm related compliance requirements. - Track and manage employee’s Paid Time Off (PTO) and Holidays - Prepare periodic HR reports and dashboards to ensure compliance with statutory regulations. ### Talent Acquisition & Campus Recruitment: - Manage the logistics of campus recruitment events, including coordinating event registrations, securing venues, and organizing promotional activities. - Ensure that all materials and giveaways are ordered, branded, and aligned with the company’s recruitment goals. - Assisting and coordinating onboarding new employees, employees from newly integrated firms, and global colleagues. - Provide support and coordination for recruitment projects, working closely with supervisors, hiring managers, and HR team members. ### Project Coordination - Assist in planning and executing talent-related projects such as onboarding initiatives, campus events, employee experience programs, business combinations, and global talent strategy rollouts. - Manage project documentation, track progress against goals, and support the development and implementation of standard operating procedures (SOPs) for talent operations. ### Process Improvement & Collaboration: - Facilitate communication and collaboration across HR sub-teams to ensure a unified approach to talent management. - Identify and address issues affecting recruitment processes, implementing activities to continuously improve efficiency. - Collaborate with Enterprise Technology Solutions (ETS) to optimize the use of HR systems and tools. - Serve as a resource for recruitment policies, procedures, and practices, providing guidance to colleagues, HR team members, and other stakeholders as needed. ### Requirements: - Bachelor’s degree in Human Resources, Business Administration, or a related field. - 1 to 3 years of experience in Recruiting, HR, or talent management, preferably in a global environment. - Experience with ATS (preferably Lever) and other talent management systems. - Strong organizational and project management skills, with the ability to prioritize and multitask effectively. - Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and HR software. - Exceptional communication skills, both written and verbal, with a high level of professionalism. - Detail-oriented with a strong focus on accuracy and quality. - Proactive problem-solver with a continuous improvement mindset. - Adaptable and able to thrive in a fast-paced, dynamic environment. - Ability to work independently and as part of a team, engaging with multiple stakeholders across different geographies.