HR Operations Manager Germany

Job description

Marmon Foodservice Technologies Europe GmbH As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway— you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best. HR Operations Manager - Germany Accountable for the Dusseldorf site, the HR Operations Manager will ensure local compliance and administrative duties are performed timely and accurately. Responsibilities include: First point of contact for all employees on a range of HR topics, e.g. employee relations matters, benefits, policies, ensuring alignment with company values and local legislation. Managerial responsibility for the Office Coordinator, helping to ensure efficient day-to-day office operations. Manage employee documentation and ensure all HR processes are appropriately recorded and maintained to meet legal and evidentiary standards. Responsible for all HR employee life cycle processes in the HRIS (Workday), including new starters, changes and leavers to enable accurate payroll processing and maintenance of accurate electronic people data. Coordinate outsourced payroll management and liaison ensuring information is correct and within relevant payroll cut-off dates. Manage statutory reporting requirements via the relevant portals. Manage HR related vendor relationships, negotiate contracts, and ensure value for the organization. Oversee pension scheme management and process improvement for the company’s legacy Defined Benefit pension scheme as well as the new Defined Contribution pension scheme. Responsible for managing the end-to-end Talent Acquisition and Onboarding Process for new employees. Production of offer letters, employment contracts, and all items relating to new starters including the co-ordination and liaison of the reference checking process, car policy processes etc. Ensure compliance with local occupational health and safety requirements, including coordination of company doctor (Betriebsarzt) and health & safety measures in line with statutory obligations. Support implementation of local compliance frameworks and processes, addressing any gaps and driving continuous improvement in HR operations. Support and manage social security compliance requirements, including preparation for and coordination of audits with relevant authorities. Ensure that all aspects of compensation and pay management are appropriately administered, including the annual salary and incentive review process through Workday, working with the wider HR team to ensure a smooth reward process. Liaising with the relevant benefit providers to ensure that colleagues are enrolled into the relevant benefit scheme such as pension, insurance, etc. Ensure processes associated with absence and leave including maternity, paternity, holiday/time and labor and sickness, are dealt with in a timely manner. Own local polices and ensure updates to policies are maintained in line with legal compliance (GDPR). Responsible for managing communication and events such as local Townhalls. Required Qualifications, Skills/Competencies Demonstrable experience and sound knowledge of HR best practice (including current employment law) is essential (professional qualification desirable or equivalent experience demonstrated). Experience with HR Operations in Germany (minimum 5 years). Knowledge and understanding of statutory requirements associated with HR Operations in Germany. Experience of payroll and pension management in Germany. Highly organized with ability to plan, prioritize and multitask daily work requests. Experienced user of Microsoft Office and HRIS (Workday strongly preferred). Excellent communication and presentation skills. Flexibility and willingness to take on more responsibility. Fluent in German and English Preferred Qualifications, Skills/Competencies Deep knowledge and understanding of Defined Benefit Pension Schemes in Germany. Experience of leading and evolving processes, systems and driving change within complex organizations. Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law .