HR Operations Specialist with english and other european language

Job description

Company Description SGS is the world’s leading Testing, Inspection and Certification company. We operate a network of over 2,500 laboratories and business facilities across 115 countries, supported by a team of over 100,000 dedicated professionals. With more than 145 years of service excellence, we combine the precision and accuracy that define Swiss companies to help organizations achieve the highest standards of quality, compliance and sustainability. Job Description We are looking for HR Operations Specialists who will be responsible for providing comprehensive administrative support across the entire employee lifecycle within the EMEA region - from hiring and onboarding, through employee changes, to offboarding in EMEA region. Key responsibilities: Coordinating the onboarding process and preparing employment documentation Creating and maintaining employee records and updating data in HR systems (HRIS) Ensuring the accuracy, completeness, and compliance of HR data in line with GDPR requirements and company policies Managing employee lifecycle changes, including promotions, transfers, salary adjustments, position changes, and organizational structure updates Cooperating with Payroll teams to provide payroll-related data and resolve day-to-day payroll inquiries Administering employee benefits programs (e.g., insurance, pension plans, wellbeing initiatives) Supporting time and attendance, leave, and absence management processes, including record maintenance Preparing HR documentation, such as employment certificates, HR letters, and leave or parental leave documentation Handling employee inquiries and supporting managers with ongoing HR-related matters Participating in HR compliance activities, audits, and HR data reporting Supporting Learning & Development processes, including training coordination, certifications, and performance review processes Assisting with compensation-related activities, including salary reviews and bonus processes Coordinating the offboarding process, including exit interviews, preparation of final documentation and settlements, access deactivation, and employee records archiving Qualifications We are looking for candidates who: Have a good command of English (B2/C1 level) - mandatory - and one additional European language (B2/C1 level), such as German, French, Spanish, Dutch, Portuguese, or Italian Hold a university degree or relevant educational background in HR, Administration, Management, or a related field Have experience in HR Administration or HR Operations (experience in an EMEA environment is an advantage) Possess a good understanding of HR processes and basic labor law principles Have experience working with, or are comfortable using, HRIS and/or payroll systems (preferred) Demonstrate excellent organizational skills and strong attention to detail Are comfortable working with data and handling confidential information Have strong communication and interpersonal skills Can work effectively in a dynamic environment and manage multiple priorities simultaneously Have a collaborative mindset and are focused on providing support and solving problems efficiently Are proficient in Microsoft Office applications, including Excel, Word, and Outlook Additional Information What we offer: Opportunities for professional growth in an international work environment within a rapidly growing SSC organization Contract of employment Hybrid working model (work 2-3 times per week from the office in Katowice) Comprehensive onboarding and ongoing support from experienced team members at every stage of your career Benefits package, including: Private medical care (Medicover) Group life insurance Access to the Medicover Benefits platform Co-financing of the Medicover Sport card Language course subsidy Additional volunteering leave Glasses subsidy Access to a learning platform and a wide range of internal and external professional training programs delivered by qualified experts Employee referral program with rewards for recommending new talent Opportunity to actively participate in charity and volunteering initiatives supporting local communities and organizations Office located in Katowice, conveniently situated near the 3 Stawy Shopping Center Dedicated employee parking Pursuant to Article 24(1) of the Act of 14 June 2024 on the Protection of Whistleblowers (Journal of Laws 2024, item 928), we hereby inform you that SGS Polska Sp. z o.o. and SGS Global Business Services Europe Sp. z o.o. have implemented an Internal Reporting Procedure. The Internal Reporting Procedure is available on our website at the following link: Procedura zgłoszeń wewnętrznych | SGS Poland