HR & Payroll Administrator

Job description

HR & Payroll Administrator Job Title: HR & Payroll Administrator Department: Human Resources Reporting To: Payroll Lead Location: Burmarrad, Malta Working Hours: Full-Time Status: Indefinite Contract Role purpose The HR & Payroll Administrator will support the HR & Payroll Specialist throughout the end-to-end payroll cycle, while providing comprehensive administrative support to the Human Resources function. The role contributes to accurate payroll processing, effective employee record management, statutory compliance, and work permit/e-licence administration. The key duties and responsibilities of the role are as follows: Assist in the preparation, compilation, and execution of the monthly payroll process from start to finish. Process payroll and HR-related requests, including the preparation of letters and the issuing of employment or tax-related documents. Assist with maintaining accurate and up-to-date information in HR systems. Provide administrative support for the day-to-day operations of the Human Resources Department. Maintain employee records, including creating physical and/or digital files for new employees and keeping these files accurate and up to date. Process new hire documentation and accurately enter employee information into the payroll system, ensuring all records are complete and up to date. Maintain the payroll system and records by handling changes in a timely manner. This includes changes in personal details, wages, leave records etc. Liaise with third parties, including Jobsplus, on employment-related matters such as engagements, terminations, and work-permit applications. Maintain vacation and sick leave records for all employees and issue related reports. Manage maternity leave administration, including planning leave arrangements, liaising with employees and managers, updating records, and following up on the required documentation. Apply for reimbursements of leave-related benefits, ensuring all required documentation is submitted accurately and on time. Submit statutory reports in a timely manner and issue relevant reports to internal departments as required. Manage the company’s mobile telephony service, including liaising with the service provider on new connections, terminations, and monthly reporting for payroll and accounting purposes. Provide ad hoc support to the HR Department as required. Core competencies, knowledge, and experience Minimum of 2 years’ experience in an HR or payroll role. Practical experience in payroll administration and work permit processes. Familiarity with HR and payroll systems will be considered an asset. Proficient in basic IT skills and confident in using Microsoft Office applications, particularly Outlook, Excel, and Word. High level of integrity and discretion when handling confidential and sensitive information. Positive, proactive attitude with the ability to work independently and take initiative. Strong attention to detail with the ability to manage multiple tasks accurately and meet established deadlines. Excellent organisational and problem-solving skills. Excellent verbal communication skills, with fluency in English.