HR Project Manager

Job description

SUMMARY The HR Project Manager provides disciplined project management across a high-volume portfolio of Human Resources initiatives. Ensures HR projects are effectively planned, organized, resourced, tracked, communicated, and delivered in alignment with established objectives, timelines, and priorities. Serves as a central point of coordination for projects spanning HR technology, compliance, Total Rewards, talent, employee experience, culture, HR operations, and other strategic HR initiatives. Projects may range from focused functional initiatives to complex, cross-functional efforts involving multiple departments, systems, vendors, and stakeholders. Creates the structure, accountability, visibility, and coordination necessary for project teams and subject matter experts to successfully deliver their work, acting as a true project manager role. Demonstrates project management that can thrive in a fast-paced environment, simultaneously managing multiple complex initiatives, and is highly effective at coordinating stakeholders across functions and levels of the organization. Previous experience supporting Human Resources projects is strongly preferred. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business ( Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation ) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act . ESSENTIAL REQUIREMENTS Must be able to pass a background investigation . Demonstrated experience simultaneously managing multiple projects with competing priorities, resources, and stakeholders. Experience managing projects involving multiple functional areas and levels of leadership. Strong knowledge of formal project management methodologies, tools, and practices. Demonstrated experience developing project plans, managing risks and dependencies, coordinating resources, and providing leadership-level project reporting. KEY DUTIES AND RESPONSIBILITIES Essential Duties and responsibilities include the following. Other duties may be assigned. HR Project Portfolio Management Manages a high-volume portfolio of concurrent HR projects across multiple functional areas. Maintains a consolidated view of HR projects, providing visibility into project status, milestones, resources, risks, dependencies, and upcoming decisions. Establishes and applies consistent project management standards, tools, templates, and governance across HR initiatives. Supports project intake and prioritization by providing visibility into resource requirements, dependencies, timing, and capacity. Identifies competing priorities and resource constraints and escalate concerns to HR leadership for resolution. Maintains portfolio-level reporting to provide HR leadership with clear visibility into overall project health and progress. Project Planning & Management Manages projects through the full project lifecycle, from initiation and planning through execution, implementation, and closeout. Develops comprehensive project plans defining scope, objectives, deliverables, timelines, milestones, resources, dependencies, and responsibilities. Establishes clear roles and accountability across project teams. Coordinates activities across HR, IT, Finance, Legal, Operations, Communications, external consultants, vendors, and other stakeholders as appropriate. Facilitates project meetings, working sessions, status reviews, and decision-making discussions. Follows up on commitments and drives accountability for assigned actions and deliverables. Maintains project documentation, decision logs, action items, and other project records. Provides hands-on project support when appropriate while maintaining accountability with functional subject matter experts for functional decisions and deliverables. Cross-Functional & Technology-Enabled Projects Provides project management support for HR initiatives involving technology, process, policy, compliance, Total Rewards, talent, employee experience, and other functional areas. Manages HR workstreams associated with system enhancements, implementations, integrations, and optimization efforts, including initiatives involving Workday and other enterprise technologies. Coordinates project activities such as requirements gathering, testing, user acceptance testing, communications, training readiness, implementation planning, and post-launch activities as appropriate. Partners with HR functional leaders, HR Operations, HRIS, IT, and other stakeholders to ensure roles, responsibilities, timelines, and dependencies are clearly established. Coordinates HR project activities within broader enterprise technology initiatives while maintaining alignment with established IT project governance and methodologies. Ensures HR business requirements, decisions, dependencies, and deliverables are appropriately represented and tracked within cross-functional projects. Resource & Dependency Management Identifies project resource requirements and coordinates resource commitments across HR and cross-functional teams. Maintains visibility into resource capacity and competing demands across the HR project portfolio. Identifies resource conflicts, competing priorities, and cross-project dependencies before they impact delivery. Partners with HR leadership to escalate resource constraints and sequencing challenges. Coordinates external consultants and vendors against established project plans and deliverables. Risk, Issue & Change Management Identifies, documents, monitors, and communicates project risks, issues, assumptions, and dependencies. Develops mitigation plans in partnership with project owners and subject matter experts. Establishes clear escalation protocols and proactively elevate risks requiring leadership decisions. Manages changes to project scope, schedule, resources, and deliverables through appropriate project governance. Ensures key decisions are documented and communicated to impacted stakeholders. Stakeholder Management & Communication Builds effective working relationships across Human Resources and with cross-functional business partners. Develops project communication plans appropriate to the size, complexity, and audience of each initiative. Translates detailed project information into clear, concise updates for HR and senior leadership. Facilitates cross-functional collaboration and maintains alignment among stakeholders with different priorities and responsibilities. Influences without direct authority to maintain momentum and accountability. Project Reporting & Governance Develops and maintains project dashboards, status reports, portfolio summaries, and leadership updates. Establishes project health indicators and consistently monitors schedule, scope, resources, risks, and deliverables. Facilitates project governance meetings and leadership reviews. Provides transparent reporting on projects that are on track, at risk, or require leadership intervention. Tracks project outcomes and conducts project closeouts and lessons-learned reviews to continuously improve project delivery. EDUCATION AND EXPERIENCE Bachelor's degree and a minimum of three or more (3+) years of progressive project management experience managing complex, cross-functional initiatives. Preferred Qualifications Project Management Professional (PMP) certification strongly preferred. Previous experience working within Human Resources or managing Human Resources projects strongly preferred. Experience managing projects involving Workday or other enterprise HR technologies preferred. Experience managing projects in a government contracting, highly regulated, or complex matrixed environment preferred. Experience coordinating external consultants, technology partners, and vendors. Experience supporting enterprise-wide implementations and organizational change initiatives. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. EOE including Disability/Vet The estimated pay range for this role is $77k to $100k, with the final offer contingent on location, skillset, and experience. CNI offers a comprehensive benefits package that includes: Medical Dental Vision 401(k) Family Planning/Fertility Assistance STD/LTD/Basic Life/AD&D Legal-Aid Program Employee Assistance Program (EAP) Paid Time Off (PTO) – (11) Federal Holidays Training and Development Opportunities Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).