HR & Recruitment Administrator

Job description

Title: HR and Recruitment Administrator Reports to: HR Manager, Manchester and EMEA Imagine working at the forefront of innovation in fluid-flow technology, with over 1,400 colleagues across the globe, and contributing to a legacy of excellence that spans eight manufacturing facilities on four continents. Armstrong Fluid Technology is more than just a leader in our industry; we are a community of the brightest and most creative minds, driven by a shared mission to engineer the future and safeguard our planet. As part of our team, you'll be immersed in an environment that fosters growth, creativity, and collaboration. Here, you'll have the opportunity to push boundaries, tackle exciting challenges, and develop cutting-edge solutions that promote energy efficiency and reduce environmental impact. Every day offers the chance to make a meaningful contribution to a more sustainable future, driving innovations that help lower global carbon footprints. Together, we’re creating a legacy that goes beyond business—one that’s changing the world for the better. The HR and Recruitment Administrator will provide proactive, efficient, and accurate administrative support to the Manchester HR function, ensuring the smooth and effective day-to-day operation of all employee lifecycle activities while maintaining high standards of confidentiality, compliance and customer service. Key Accountabilities Employee Lifecycle Management Administer the end-to-end employee lifecycle, ensuring all HR administration is completed accurately and in a timely manner, from onboarding through to offboarding. Manage onboarding processes including preparing offer letters and contracts, completing Right to Work checks, employment referencing and issuing new starter documentation. Audit employee personnel files to ensure compliance with statutory and internal requirements. Maintain accurate and compliant employee records within the HRIS (BambooHR), ensuring employee data, organisational structures and documentation are up to date and regularly reviewed for accuracy. Coordinate new starter inductions and monitor the probation tracker. Process all employee changes, including promotions, salary amendments, contract variations, flexible working arrangements and organisational changes, ensuring appropriate documentation and system updates are completed. Manage the offboarding process, including resignations, leaver documentation, system access requests, exit interviews and reporting, ensuring a smooth and compliant employee exit. Support the monthly payroll process by accurately preparing and submitting employee changes within agreed deadlines and resolving any data discrepancies. Recruitment Administration Provide end-to-end recruitment administration, including advertising vacancies, coordinating interviews and liaising with candidates, hiring managers and recruitment agencies as required. Compliance, Auditing & HR Administration Conduct regular audits to ensure employee records meet requirements. Maintain HR templates, forms and checklists to ensure consistency and best practice. Respond to general employee and manager queries, providing a professional first-line HR administration service. Identify opportunities to improve, standardise and automate HR administrative processes, contributing to continuous improvement across the HR function. What We’re Looking For To thrive in this role, you should bring: Education & Experience GCSEs (including Maths and English A-C or equivalent). Previous experience in an HR administrative or coordinator role Experience supporting employee lifecycle activities (onboarding, changes, offboarding) Familiarity with HR systems (e.g. BambooHR or similar HRIS) Experience supporting recruitment coordination and liaising confidently with hiring managers, candidates and recruitment agencies. CIPD Level 3 qualification or working towards (desirable) Experience working in a manufacturing environment (desirable). Technical Skills Proficient in HR systems and data management (e.g. BambooHR) Strong Microsoft Office skills, particularly Excel for reporting and data analysis Knowledge of Right to Work checks and UK compliance requirements Understanding of HR processes. Ability to maintain accurate documentation and follow structured processes Soft Skills High attention to detail and accuracy Strong organisational and time management skills with the ability to prioritise workload Ability to handle confidential information with discretion and integrity Proactive and solution-focused approach Clear and confident communicator with strong stakeholder management skills and the ability to build effective relationships with employees, managers and recruitment agencies. Ability to work independently as well as collaboratively within a team Adaptable and able to manage multiple tasks in a fast-paced environment Why Armstrong Fluid Technology? By joining us, you’ll become part of a global community dedicated to pushing the boundaries of fluid-flow technology while upholding Armstrong's commitment to sustainability. You’ll have endless opportunities to learn, grow, and make a significant impact on the world. Together, we'll build tomorrow’s solutions today. This job description outlines the main duties and responsibilities of the role. It is not intended to be exhaustive and the post holder may be required to undertake other duties appropriate to the role as reasonably required by the business.