(HR) Senior People Operations Specialist

Job description

## **About the Role:** We're looking for a Senior HR Operations & Payroll Specialist to own the full HR operations function in Poland. This is a hands-on, high-ownership role at the heart of the employee lifecycle - from onboarding to offboarding, payroll accuracy to compliance, and everything in between. We’re seeking a highly motivated individual who can help improve and automate our Poland processes and flex to support other European entities (E.g. NL + UK) when required (e.g. holiday coverage, large projects, etc.) ## Ideal Candidate - At least **5 years** of experience in HR administration and payroll, ideally within an international environment. - Solid understanding of **Polish labor law** regulations, payroll, compensation and benefits. - English proficiency at a minimum B2 level. - Strong google sheets skills, including formulas, pivot tables, and data analysis. - Proactive approach with strong analytical thinking and problem-solving skills. - High attention to detail and accuracy in maintaining records and data. - Proactively identifying improvement opportunities and driving the necessary improvements. - Strong organizational and time management skills, with the ability to prioritize effectively and meet deadlines. - Ability to work independently in a fast-paced, dynamic environment while managing multiple responsibilities. - Strong understanding of data confidentiality and compliance with payroll and labor law requirements. - Experience with BambooHR, Jira, Google Suite, Slack, and Confluence is a plus ## **Your responsibilities** - Own end-to-end HR operations for Poland - Lead the monthly payroll cycle - from data collection and validation to coordination with our external payroll provider - ensuring accuracy every time - Maintain audit-ready payroll records, employee documentation, and compliance with Polish labour law and regulatory requirements - Serve as the primary point of contact for employee queries on HR admin and payroll, providing clear and timely responses (via JIRA) - Administer occupational health processes, including issuing medical examination referrals - Manage sick leave, maternity-related absences, and working time regulations in the system, ensuring compliance and smooth communication with employees and stakeholders - Administer employee benefits across Poland, keeping programmes accurate and up to date - Prepare and maintain country-specific employment templates and documentation in partnership with internal and external legal teams - Run payroll controls and variance analysis to identify and resolve discrepancies before they become issues - Keep BambooHR accurate and up to date — processing employee changes, promotions, transfers, and contract updates with precision - Contribute to HR Operations projects including process improvements, automation initiatives, and system integrations - Partner with cross-functional teams to deliver a consistent, seamless employee experience