HR Senior Recruitment Coordinator

Job description

The Office of the District Attorney, Bronx County (“BXDA”) is charged with the twin goals of ensuring public safety and striving for equal justice for the over 1.4 million members of the Bronx County community. By “Pursuing Justice with Integrity,” the BXDA places a focus on assistance for crime victims while simultaneously ensuring fairness to defendants. Moreover, the BXDA aims to balance the need to seek appropriate punishment for certain crimes while recognizing when punitive measures do not adequately advance justice. By recognizing these significant distinctions and acting accordingly, BXDA has established a standard of excellence in the representation of the Bronx community at large, which continues to grow stronger every day. In furtherance of this mission, the BXDA seeks experienced and enthusiastic Senior Recruitment Coordinator in the Human Resources Recruitment unit to aid and oversee all aspects of recruitment activities. The HR Senior Recruitment Coordinator provides advanced human resources and recruitment support for the agency, with primary responsibility for coordinating and administering full-cycle recruitment, personnel processing, classification-related activities, and civil service requirements. Serves as a key resource to agency leadership and hiring managers throughout the recruitment and onboarding process, ensuring compliance with City, State, and Federal requirements, as well as applicable DCAS policies and procedures. KEY RESPONSIBILITIES: - Leads and coordinates full-cycle recruitment activities within NYCAPS eHire, from requisition review and posting through candidate selection, pre-employment processing, and onboarding. - Represents the agency at external recruitment fairs, career events, and other talent acquisition initiatives; develops and facilitates internal candidate pools to support current and anticipated staffing needs. - Partners with hiring managers and agency leadership to review and update job descriptions, ensuring positions accurately reflect organizational needs and remain compliant with applicable City, State, and Federal laws, regulations, and policies. - Reviews recruitment requests to verify the accuracy, appropriateness, and relevance of titles and position information prior to posting. - Develops, prepares, and issues internal and external recruitment postings, including agency-wide lateral transfer and promotional opportunities and Citywide postings; enters and manages postings in NYCAPS eHire through final review and official release. - Reviews applications and resumes, evaluates candidates against established minimum qualifications, and pre-qualifies applicants for consideration by hiring managers and interview panels. - Provides guidance to hiring managers throughout the candidate selection process and ensures recruitment activities are conducted consistently, objectively, and in accordance with applicable civil service and personnel requirements. - Coordinates all aspects of the interview process, including candidate scheduling, interview panel coordination, interview materials, logistics, follow-up, and candidate communications. - Documents recruitment and interview activities in NYCAPS and ensures required records and supporting documentation are complete, accurate, and maintained in accordance with agency and City requirements. - Coordinates with appropriate stakeholders to determine and secure salary information in preparation for extending job offers, ensuring compensation recommendations are consistent with applicable policies, classifications, and requirements. - Processes new hires, promotions, transfers, and other personnel actions in accordance with Citywide requirements and DCAS policies and procedures. - Initiates and monitors all required tracking activities and workflow processes for selected candidates, following up with candidates and internal stakeholders to ensure timely completion of outstanding requirements. - Reviews, verifies, and maintains all required pre-onboarding and personnel documentation to ensure completeness, accuracy, and compliance. - Facilitates the end-to-end processing of selected candidates by reviewing and submitting e-Hire packages and ensuring candidates receive, complete, and return all required documentation. - Serves as a knowledgeable point of contact for candidates, hiring managers, and agency stakeholders, providing timely guidance regarding recruitment, selection, hiring, and onboarding requirements. - Maintains a high level of confidentiality and discretion when handling sensitive personnel, candidate, compensation, and employment information. - Identifies opportunities to improve recruitment processes, strengthen candidate experience, and enhance the efficiency and accuracy of hiring and onboarding workflows. - Maintains accurate recruitment records and tracking data and utilizes HRIS and related systems to monitor recruitment activity, identify outstanding actions, and support workforce planning and reporting. PREFERRED SKILLS: - At least three years of progressively responsible human resources and/or recruitment experience, preferably within New York City government. - Demonstrated experience managing full-cycle recruitment and personnel processes in a public-sector environment. - Proficiency with City human resources information systems and applications, including NYCAPS, PRISE, PMS, and CHRMS. - Strong knowledge of recruitment, civil service, personnel administration, and Citywide hiring policies and procedures. - Demonstrated ability to interpret job descriptions, minimum qualification requirements, personnel policies, and applicable regulations. - Exceptional organizational skills with the ability to manage multiple recruitment actions, competing priorities, and time-sensitive assignments simultaneously. - Excellent written and verbal communication skills, with the ability to effectively interact with candidates, hiring managers, agency leadership, and employees at all levels. - Strong analytical, problem-solving, and computer skills, with demonstrated attention to detail and accuracy. - Ability to exercise sound judgment, maintain confidentiality, and handle sensitive personnel matters with professionalism and discretion. - Demonstrated ability to work independently, take ownership of assignments, and collaborate effectively as part of a team. - Strong customer-service orientation and the ability to provide clear, responsive, and professional guidance throughout the recruitment and onboarding process. APPLICANTS MUST BE EITHER PERMANENT IN THE STAFF ANALYST CIVIL SERVICE TITLE OR REACHABLE ON THE CURRENT CIVIL SERVICE EXAM (#3116) LIST OR BE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE (e.g. PRINCIPAL ADMIINISTRATIVE ASSOCIATE III) OR ELIGIBLE FOR THE 55-a PROGRAM. *******PLEASE INDICATE YOUR CIVIL SERVICE TITLE ON YOUR COVER LETTER and/or RESUME. STAFF ANALYST - 12626 A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.