HR Specialist – HR Operations, Onboarding, Payroll & ComplianceFull-Time | Remote | U.S. Business Hours Flexibility required for onboarding cycles, payroll timelines, and employee support needsAbout the RoleAt Pavago, one of our clients is hiring an HR Specialist to support day-to-day HR operations across the full employee lifecycle.This is a hands-on HR operations role focused on onboarding, offboarding, HR compliance, payroll coordination, HRIS administration, employee support, and recruitment coordination.You’ll work closely with leadership, recruiters, payroll teams, and employees to ensure HR processes are accurate, compliant, organized, and completed on time.If you’re detail-oriented, people-focused, and experienced with U.S. HR operations, this role is a strong fit.What You’ll OwnOnboarding & OffboardingPrepare offer letters, onboarding documents, employee packets, and orientation schedulesCoordinate completion of:I-9 documentationE-VerifyTax formsDirect deposit informationRequired compliance documentationEnsure new hires have a smooth and organized onboarding experienceManage offboarding, including access removal, equipment retrieval, documentation, and exit coordinationHRIS & Employee RecordsMaintain accurate employee records in systems such as:BambooHRADPGustoZenefitsSimilar HRIS platformsProcess employee changes and maintain accurate organizational recordsTrack PTO, benefits enrollment, and employee informationPrepare reports on headcount, turnover, compliance, and other HR metricsMaintain organized and audit-ready employee filesPayroll & Benefits CoordinationSupport payroll preparation and reconciliationValidate employee hours, deductions, benefits, and payroll changesCoordinate with finance and payroll teams to resolve discrepanciesAssist employees with benefits-related questionsSupport open enrollment and ongoing benefits administrationHelp ensure payroll information is accurate and submitted on timeHR Compliance & PoliciesMaintain HR policies, SOPs, and employee documentationSupport compliance with U.S. employment requirements, including:FMLAFLSAADAEEOC requirementsMulti-state employment regulationsMaintain accurate compliance recordsSupport audits and documentation requestsIdentify opportunities to improve HR processes and workflowsEmployee Support & HR CoordinationServe as a point of contact for employee questions regarding:PayrollBenefitsPTOPoliciesHR processesSupport employee engagement and performance management workflowsCoordinate training and required compliance certificationsEscalate sensitive employee relations matters appropriatelyRecruitment & Hiring SupportPost and maintain job openings across LinkedIn, Indeed, career pages, and other job boardsReview resumes and support early-stage candidate screeningCoordinate interviews between candidates and hiring teamsMaintain professional candidate communication throughout the processSupport recruiters and hiring managers with hiring administration and documentationRequired Experience & Skills2+ years of experience in:Human ResourcesHR OperationsPeople OperationsHR CoordinationHands-on experience with HRIS platforms such as BambooHR, ADP, Gusto, Zenefits, or similarFamiliarity with U.S. employment and labor complianceExperience supporting onboarding and offboarding processesStrong organizational and documentation skillsProficiency with:Google WorkspaceMicrosoft OfficeExcel / Google SheetsHR reporting toolsStrong written and verbal English communicationHigh attention to detail and confidentialityNice to HaveSHRM-CP, PHR, or related HR certificationMulti-state HR or payroll experienceInternational HR support experienceHRIS implementation or optimization experienceExperience in startups, SaaS, professional services, or high-growth companiesExperience improving HR SOPs and operational workflowsWhat Makes You a Strong FitHighly organized and detail-orientedComfortable balancing employee support with HR complianceProactive about identifying missing information or process gapsProfessional when handling confidential or sensitive informationReliable with deadlines and follow-throughComfortable working independently in a remote environmentAble to communicate effectively with employees at all levelsWhat a Typical Day Looks LikeYou may start your day reviewing onboarding tasks and updating employee information in the HRIS. From there, you might coordinate interviews, verify payroll inputs, answer employee questions about benefits or PTO, and prepare HR reports for leadership.Throughout the day, you’ll keep documentation organized, support hiring and offboarding activities, resolve administrative issues, and ensure HR workflows stay compliant and on schedule.In short: you keep HR operations organized, accurate, compliant, and employee-focused throughout the entire employee lifecycle.Key Metrics for SuccessOnboarding and offboarding tasks completed accurately and on timePayroll and benefits data accuracyClean and up-to-date HRIS recordsAudit-ready HR and compliance documentationTimely employee support and response timesConsistent execution of HR administrative workflowsWhy This Role Stands OutExposure to the full employee lifecycleHands-on ownership across HR operations and complianceDirect collaboration with leadership, recruiting, payroll, and employeesOpportunity to improve HR systems and processesFully remote work environmentGrowth opportunities into HR Manager, People Operations, HR Operations, or HR Business Partner rolesInterview ProcessInitial Application ReviewSpark Hire Intro VideoPavago Recruiter InterviewPractical Task – HR Workflow / Onboarding & Compliance ScenarioClient InterviewOffer & Background VerificationApply NowIf you have experience in HR operations, onboarding, payroll coordination, HRIS management, and U.S. employment compliance and enjoy creating an organized employee experience, we’d love to hear from you.#HRSpecialist #HumanResources #HROperations #PeopleOperations #HRIS #Onboarding #Payroll #HRCompliance #RemoteJobs #HRJobs #EmployeeExperience
HR Specialist – HR Operations, Onboarding, Payroll & Compliance
Full-Time | Remote | U.S. Business Hours
Flexibility required for onboarding cycles, payroll timelines, and employee support needs
About the Role
At Pavago, one of our clients is hiring an HR Specialist to support day-to-day HR operations across the full employee lifecycle.
This is a hands-on HR operations role focused on onboarding, offboarding, HR compliance, payroll coordination, HRIS administration, employee support, and recruitment coordination.
You’ll work closely with leadership, recruiters, payroll teams, and employees to ensure HR processes are accurate, compliant, organized, and completed on time.
If you’re detail-oriented, people-focused, and experienced with U.S. HR operations, this role is a strong fit.
What You’ll Own
Onboarding & Offboarding
- Prepare offer letters, onboarding documents, employee packets, and orientation schedules
- Coordinate completion of:
- I-9 documentation
- E-Verify
- Tax forms
- Direct deposit information
- Required compliance documentation
- Ensure new hires have a smooth and organized onboarding experience
- Manage offboarding, including access removal, equipment retrieval, documentation, and exit coordination
HRIS & Employee Records
- Maintain accurate employee records in systems such as:
- BambooHR
- ADP
- Gusto
- Zenefits
- Similar HRIS platforms
- Process employee changes and maintain accurate organizational records
- Track PTO, benefits enrollment, and employee information
- Prepare reports on headcount, turnover, compliance, and other HR metrics
- Maintain organized and audit-ready employee files
Payroll & Benefits Coordination
- Support payroll preparation and reconciliation
- Validate employee hours, deductions, benefits, and payroll changes
- Coordinate with finance and payroll teams to resolve discrepancies
- Assist employees with benefits-related questions
- Support open enrollment and ongoing benefits administration
- Help ensure payroll information is accurate and submitted on time
HR Compliance & Policies
- Maintain HR policies, SOPs, and employee documentation
- Support compliance with U.S. employment requirements, including:
- FMLA
- FLSA
- ADA
- EEOC requirements
- Multi-state employment regulations
- Maintain accurate compliance records
- Support audits and documentation requests
- Identify opportunities to improve HR processes and workflows
Employee Support & HR Coordination
- Serve as a point of contact for employee questions regarding:
- Payroll
- Benefits
- PTO
- Policies
- HR processes
- Support employee engagement and performance management workflows
- Coordinate training and required compliance certifications
- Escalate sensitive employee relations matters appropriately
Recruitment & Hiring Support
- Post and maintain job openings across LinkedIn, Indeed, career pages, and other job boards
- Review resumes and support early-stage candidate screening
- Coordinate interviews between candidates and hiring teams
- Maintain professional candidate communication throughout the process
- Support recruiters and hiring managers with hiring administration and documentation
Required Experience & Skills
- 2+ years of experience in:
- Human Resources
- HR Operations
- People Operations
- HR Coordination
- Hands-on experience with HRIS platforms such as BambooHR, ADP, Gusto, Zenefits, or similar
- Familiarity with U.S. employment and labor compliance
- Experience supporting onboarding and offboarding processes
- Strong organizational and documentation skills
- Proficiency with:
- Google Workspace
- Microsoft Office
- Excel / Google Sheets
- HR reporting tools
- Strong written and verbal English communication
- High attention to detail and confidentiality
Nice to Have
- SHRM-CP, PHR, or related HR certification
- Multi-state HR or payroll experience
- International HR support experience
- HRIS implementation or optimization experience
- Experience in startups, SaaS, professional services, or high-growth companies
- Experience improving HR SOPs and operational workflows
What Makes You a Strong Fit
- Highly organized and detail-oriented
- Comfortable balancing employee support with HR compliance
- Proactive about identifying missing information or process gaps
- Professional when handling confidential or sensitive information
- Reliable with deadlines and follow-through
- Comfortable working independently in a remote environment
- Able to communicate effectively with employees at all levels
What a Typical Day Looks Like
You may start your day reviewing onboarding tasks and updating employee information in the HRIS. From there, you might coordinate interviews, verify payroll inputs, answer employee questions about benefits or PTO, and prepare HR reports for leadership.
Throughout the day, you’ll keep documentation organized, support hiring and offboarding activities, resolve administrative issues, and ensure HR workflows stay compliant and on schedule.
In short: you keep HR operations organized, accurate, compliant, and employee-focused throughout the entire employee lifecycle.
Key Metrics for Success
- Onboarding and offboarding tasks completed accurately and on time
- Payroll and benefits data accuracy
- Clean and up-to-date HRIS records
- Audit-ready HR and compliance documentation
- Timely employee support and response times
- Consistent execution of HR administrative workflows
Why This Role Stands Out
- Exposure to the full employee lifecycle
- Hands-on ownership across HR operations and compliance
- Direct collaboration with leadership, recruiting, payroll, and employees
- Opportunity to improve HR systems and processes
- Fully remote work environment
- Growth opportunities into HR Manager, People Operations, HR Operations, or HR Business Partner roles
Interview Process
- Initial Application Review
- Spark Hire Intro Video
- Pavago Recruiter Interview
- Practical Task – HR Workflow / Onboarding & Compliance Scenario
- Client Interview
- Offer & Background Verification
Apply Now
If you have experience in HR operations, onboarding, payroll coordination, HRIS management, and U.S. employment compliance and enjoy creating an organized employee experience, we’d love to hear from you.
#HRSpecialist #HumanResources #HROperations #PeopleOperations #HRIS #Onboarding #Payroll #HRCompliance #RemoteJobs #HRJobs #EmployeeExperience
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
