HR Support Associate

Job description

HR Support Associate Job Overview Our client is looking for an organized and detail-oriented HR Support Associate to provide day-to-day administrative support to the Human Resources team. The role will primarily focus on HR administration, employee data management, new hire onboarding, and pre-payroll administrative support. The successful candidate will help maintain accurate employee information, complete HR system updates, monitor onboarding requirements, follow established processes and checklists, and ensure HR-related updates are completed accurately and on time. The ideal candidate will have prior HR or HR administrative experience and be comfortable handling detail-oriented, recurring HR processes. Job Details Work setup: Work from Home Schedule: Monday to Friday | 8:00 AM–5:00 PM | Mountain Time Holiday: U.S. holidays – New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day Responsibilities Provide day-to-day administrative support to the HR team. Support new hire onboarding activities, including setting up employees in HR systems, monitoring required tasks and documentation, and following up on outstanding requirements. Maintain accurate and up-to-date employee information, records, and HR documentation. Process approved employee changes and employee status updates in HR systems. Support employee offboarding and other employee lifecycle administrative activities. Prepare routine HR documents using established templates. Complete recurring HR tasks and checklists accurately and on time. Follow up with employees and relevant stakeholders regarding missing information, outstanding requirements, and incomplete HR tasks. Provide administrative support for HR activities that take place before payroll processing, including employee changes, data entry, information review, and data verification. Pull historical employee or payroll-related information from HR/payroll systems when needed. Work with HR systems such as Rippling and payroll systems such as Paychex to maintain employee information and support HR processes. Follow established HR system workflows and procedures. Escalate questions, discrepancies, or exceptions to the appropriate HR team member. Maintain organized onboarding records and status updates. Handle confidential employee information appropriately. Take on additional HR administrative responsibilities as familiarity with the role and team processes grows. Qualifications 2 years of prior HR or HR administrative experience. Experience supporting employee onboarding is a plus. Strong attention to detail and ability to maintain accurate employee information. Highly organized with reliable follow-through. Comfortable managing recurring HR tasks, checklists, and deadlines. Ability to follow established HR processes and identify when information is incomplete or incorrect. Strong written communication skills. Proficiency with Microsoft Outlook, Word, Excel, and Teams. Comfortable learning and working with HRIS or employee management systems. Ability to handle confidential employee information appropriately. Ability to work independently once trained. Nice to Have Experience supporting employee onboarding and offboarding. Experience with Rippling, Paychex, or another HRIS/payroll system. Experience maintaining employee records and HR documentation. Experience with employee data entry and HR system updates. Experience working with a U.S.-based company. Demonstrated strong performance, reliability, and positive track record with previous employers.