Human Resources Associate II

Job Description Summary Organization's Summary Statement: The Office of Human Resource Management invites applicants to apply for a full-time, non-exempt position with benefits. The Human Resources Associate II will assist with the day-to-day operations of the human resources office. The position will report to the Associate Director. Salary: $48,138 - $55,000 Benefits: The University of Maryland Eastern Shore, as a University System of Maryland institution and a Maryland State agency, provides a comprehensive benefits package to all regular faculty and staff. The Office of Employee Benefits provides consultative services and assistance with benefits planning, enrollment, and changes. Eligible employees may participate in a variety of benefit plans including: • Health insurance, including multiple medical plan options for employees and dependents offered through the State of Maryland Employee Benefits Division. • Prescription drug, dental, and flexible spending accounts, and vision coverage • Retirement plans: mandatory enrollment in a state pension system or an Optional Retirement Plan with Fidelity or TIAA, Supplemental Retirement Accounts (TIAA, Fidelity, or MSRP-Nationwide) with $600 annual state match, Life Insurance (state sponsored MetLife, USM sponsored MetLife Plan, life insurance and long-term disability insurance). • Tuition remission benefits for eligible employees and, subject to USM policies, spouses and dependents at University System of Maryland institutions. • Non-exempt positions start at 11 days annual per year, sick leave 15 days per year, personal leave 3 days per year). Overtime, shift-differential and on- call pay and paid holidays. • Employee wellness and support resources and access to the State of Maryland wellness programs. Responsibilities: • Provide administrative support to Human Resources staff and management. • Oversee bi-weekly payroll check distribution process, • Process payments to vendors through Workday and other university systems. • Answer telephone calls, emails, and visitor inquiries regarding HR services and procedures. • Maintain confidential employee personnel files and electronic records. • Coordinate onboarding and orientation activities for new employees. • Maintain HR databases and enter employee information accurately. • Process personnel actions, employment forms, and other HR documentation. • Order and maintain office supplies and equipment inventory. • Assist with payroll-related documentation and recordkeeping. • Perform other related duties as assigned. Qualifications (Preferences): • One to three years of administrative or office support experience. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). • Strong organizational, communication, and customer service skills. • Ability to maintain confidentiality and handle sensitive information. • Experience with HR information systems i. e. Workday and electronic record management Knowledge/Skills/Abilities: • Knowledge of office administration and records management. • Understanding of human resources practices and procedures. • Excellent written and verbal communication skills. • Ability to prioritize multiple assignments and meet deadlines. • Attention to detail and accuracy. • Ability to work independently and as part of a team. • Professional customer service and interpersonal skills Physical Demands: • May require extended periods of standing, bending, stooping, sitting at desk. • May require lifting. • Requires communication with a variety of constituents externally and internally. • Requires operation of a variety of office equipment. Minimum Qualifications EDUCATION: High School Diploma or GED. EXPERIENCE: Four years clerical experience, three years of which must have involved the application of human resources policies and procedures. OTHER: REQUIRED KNOWLEDGE/SKILLS/ABILITIES: Thorough knowledge of human resources practices and procedures; of basic mathematics including ratios and percentages; of modern office practices, procedures, systems, and equipment. Skill in the use of keyboards, automated systems, computers, and related software to facilitate assigned work; in organizing and executing multiple assignments under specific time constraints. Ability to communicate effectively both orally and in writing; to understand and interpret human resources policies and procedures; to provide guidance and training to others; to maintain poise and courtesy under pressure; to handle sensitive and confidential matters with discretion and tact; to accurately perform mathematical computations; to operate standard office equipment. OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. CONDITIONS OF EMPLOYMENT: N/A Additional Job Details Required Application Materials: Qualified applicants should submit a resume and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system. Please visit to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Best Consideration Date: N/A Posting Close Date: N/A Open Until Filled: Yes Department UMES-VPAA-Human Resources Worker Sub-Type Staff Regular Salary Range $48,138 - $55,000 EEO Statement UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Diversity Statement The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation. Title IX Statement It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.