Human Resources Coordinator

Job description

Summary The Human Resources Coordinator provides assistance and facilitates the human resource process for the organization. The position assists with the hiring process, follows up with employees during their orientation and training, and acts as a liaison between employees and vendors. This role supports the payroll process under the direction of HR management, assisting with preparation, entry, and verification of timekeeping and payroll data. This role also provides administrative support to the HR function in recordkeeping, maintaining files, compiling reports, and other related activities. Job Responsibilities and Duties include but are not limited to • Respond to internal and external HR-related inquiries or requests and provide guidance. • Supports the recruitment process by handling employment application intake, assisting in screening resumes and applications, scheduling interviews, communicating with candidates, etc. • Maintain accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements. • Assist with the preparation and entry of payroll-related information, such as deductions, withholdings, and benefit contributions, and help verify this data for accuracy prior to processing. • Help research and resolve timekeeping or payroll discrepancies, respond to routine employee inquiries regarding hours and pay, and escalate complex matters to the Human Resources Supervisor as needed. • Maintain confidential payroll files and assist in compiling payroll-related reports and summaries to support management and audit needs. • Enter and maintain employee and timekeeping data in the organization’s HRIS and payroll system (Ceridian Dayforce), ensuring records are accurate and up to date to support HR and payroll functions. • Assist in the administration of benefits, including health insurance, leave policies, and other employee benefit programs. • Coordinate training sessions and seminars as needed. • Assist in the preparation and distribution of HR-related communications. • Assist with various audits as needed. • Performs other duties as instructed or assigned. Supervisory Responsibilities None. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience A high school diploma or equivalent preferred; plus, two or more years related experience; or any equivalent combination of formal training and/or experience which provided the necessary knowledge, skills and abilities thereof. Language Skills Ability to read, analyze, and interpret general business data and effectively respond to the data. Ability to write routine reports and correspondence. Ability to effectively present information and respond to questions from vendors, customers, employees, or others involved or associated in the warehouse section function. Mathematical Skills Ability to work with mathematical concepts relevant to the role such as addition, subtraction, multiplication, and division. General knowledge of basic accounting a plus. Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions. Certificates, Licenses, Registrations A valid driver’s license or ability to obtain one. Other Skills and Abilities: Knowledgeable in use of computer software applications customarily used in the job function at an appropriate proficiency level. Proficiency with spreadsheet software and familiarity with payroll and timekeeping systems is preferred; experience with Ceridian Dayforce is a strong plus. Must be able to handle confidential payroll and employee information with discretion, and demonstrate strong attention to detail and the ability to meet recurring payroll deadlines. Physical Demands of the Job • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; stoop, kneel, crouch, or crawl. • The employee will also lift, push, pull, and/or carry 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Working Conditions The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is conducted in an office environment which is primarily indoors. The noise level in the work environment is minimal. Proper personal protective equipment (PPE) will be provided, and it is mandatory in designated areas and job tasks. Adherence to safety guidelines and protocols is mandatory. Employees are expected to report any unsafe conditions or incidents promptly. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. The job description will be subject to periodic review. Responsibilities and activities may be amended or changed at any time with or without notice to meet the business' changing needs. Pan Pacific Retail Management (Guam) Co., Ltd. is proud to be an equal opportunity employer. All employment decisions shall be made without regard to age, race, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.