Human Resources Coordinator

Job description

**JOB SUMMARY:** The **Human Resources Coordinator** at Christ Fellowship Church plays a vital support role for the HR team, serving as the primary operational hub for daily administrative functions, logistics, and special projects across 450+ staff members and multiple campus locations. This position combines employee lifecycle support, hospitality, financial tracking, compliance, and specialized ministerial workflows into a single cross-functional support role. **JOB DUTIES:** **Employee Lifecycle, Onboarding & Intern Programs** - **Onboarding & Offboarding:** Prepares environments, orders supplies, and manages setup and scheduling for New Hire Orientations, Staff Essentials, and New Staff Experiences; facilitates administrative tasks for employee exit processes. - **Performance & Milestones:** Administration and scheduling of 90-day reviews and Years of Service (YOS) check-ins. - **Interns & Residents:** Coordinates recruitment and onboarding logistics for Summer Interns, College Interns, and Residents; setup and tracking of quarterly reviews within the 15Five platform. - **Compliance & Screening:** Conducts background check re-runs for staff whose screenings are approaching expiration and ensures required labor law posters are up to date across all campus locations. - **Communications:** Assists with the distribution of all-staff emails, New Hire and Transition announcements, and manages the general HR email and calendar. **Departmental Hospitality & Operations** - **Hospitality:** Oversees “unreasonable hospitality” for HR events, Recruit Events, and staff trainings, including setting up rooms, ordering catering, creating welcoming environments, and managing cleanup. - **Volunteer & HR Supplies Management:** Recruits, supports, and schedules HR volunteers; orders general office supplies, and maintains supply closet organization. - **General Administrative Support:** Responds to routine requests for information, handles confidential and non-routine information with discretion, explains organizational policies as needed, and assists the HR team with special projects. **Financial, Budget & Expense Administration** - **SME:** Serves as the departmental Subject Matter Expert (SME) for planning and tracking the annual HR budget and processing all departmental product requests - **Reconciliations & Audits:** Processes invoices and reconciles monthly expense reports using Concur and Anybill software; performs data administration and routine audits in Prophix. - **Reimbursements:** Processes reimbursement requests for candidate travel and staff relocations. **Ministry Support & CFSEU Staff Benefits** - **Ministerial Administration**: Assists with the administrative processing for pastoral and ministerial licensing, housing allowances, and pastor tax forms. - **CFSEU Support:** Facilitates staff benefits administration for CFSEU. - **Staff Recognition:** Assists with staff recognition initiatives, including Years of Service Awards. **Workspaces & Access Control:** - **Workspace Management:** Facilitates Gardens staff office moves, all-staff furniture ordering, and manages workspace transition details. - **Access Control & Room Reservation Logistics:** Assists with staff access ID badges, phone and key fob distribution; handles room bookings and space reservations for HR. **Safety, Compliance & Staff Training Facilitation** - **Certifications:** Audits, schedules, and tracks biannual (spring and fall) CPR and Crowd Management certification sessions. - **Risk Management:** Coordinates scheduling and tracking for specialized Risk Management safety trainings, including forklift and aerial lift operations. - **Development Events:** Assists with the scheduling and logistics for staff Lunch & Learns and other staff training sessions as required. **EDUCATION:** Associate's Degree; Bachelor’s degree in Human Resources, Business Administration or related field preferred. **RELEVANT WORK EXPERIENCE:** 1-3 years of relevant administrative or HR operational support experience. **REQUIRED SKILLS & ABILITIES:** - Proficiency in Google Workspace - Hands-on experience with financial and expense tools - High level of integrity and capability to handle confidential employee information responsibly - Excellent organizational skills, detail oriented and multi-tasking capability - Strong interpersonal and hospitality skills to host events and assist staff members effectively **JOB SPECS:** Classification: Full-Time, Hourly, Non-Exempt Reporting to: Human Resources Director