Human Subject Research Specialist II

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 220 Hutchison Rd, Rochester, New York, United States of America, 14620 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 400092 Neurology-Neuroimmunology Work Shift: UR - Day (United States of America) Range: UR URG 108 H Compensation Range: $25.14 - $35.24 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: The NI Study Coordinator II will manage projects predominantly in Multiple Sclerosis and neurologic autoimmune diseases. The research projects in the group include observational studies, clinical trials, and multi-center clinical research studies. The Study Coordinator II will have considerable latitude for independent judgment and coordinates all aspects of assigned human subject research studies. This role provides assistance to the Principal Investigator(s) and works as an integral part of the research team. This role mentors Human Subject Research Coordinator I(s) and supervises students as assigned. ESSENTIAL FUNCTIONS Uses independent clinical judgement to recruitment, consent, enroll and retain study subjects across the NI portfolio of human subjects’ studies. Develops, implements, and evaluates subject recruitment and retention strategies (i.e. display boards, pamphlets, patient referral program, and other in-office advertising initiatives). Creates and modifies patient recruitment material as necessary. Leads patient marketing/recruitment initiatives and community outreach initiatives such as participation in health fairs, community events and all activities to enhance department visibility and ability to attract potential patients for current and future clinical research trial participation. Manages and updates registries used for subject recruitment. Coordinates, schedules, and conducts research study visits according to the protocol to support successful achievement of milestones, specific aims, and study objectives. Performs study related procedures as outlined in the protocol . Training will be provided where necessary to implement protocol’s procedures. Coordinates and documents dispensing and returning of study drugs/materials. Resolves questions and concerns received from study subjects, triaging to Principle Investigator as necessary. Ensures patient clinical care resources are available to support conduct of human subject studies in accordance with protocol. Coordinates and schedules appointments, and works with multidisciplinary teams for the provision of additional needed resources. Inputs/regularly updates and reviews all patient information in the patient databases to ensure the most accurate databases possible. Collect, process and ship laboratory samples, blood, urine, spinal fluid as required per protocol. Performs testing such as MS Functional Composite Tests, questionnaire administration, cognitive testing, mobility testing. Mentors and trains NI Study Coordinators (HSRC I) on activities related to conducting human subject research and provides back-up support across the team as needed. Directs, understands, implements, and provides training on most recent study protocol (e.g., amended protocol), procedures, documentation, and use of study materials to subjects and team members as appropriate. Ensures compliance, following up and communicating as needed. Keeps current with study-specific training, including understanding specific details of study protocol, all relevant sponsor and institutional policies, standard operating procedures, and guidelines. Troubleshoots and resolves operational issues related to studies. Develops, modifies and maintains regulatory requirements for multiple research studies. Manages IRB submissions to include study applications, amendments and continuing reviews. Creates, modifies, organizes, and maintains study documentation for the regulatory file. Ensures consistency and standardization of protocol activities. Responsible for monitoring compliance with all regulatory and institutional policies, and takes corrective action on issues identified . Trains on federal, state, sponsor, and/or institutional regulations, policies, and practices related to human subject research. Serves as the liaison between cross-functional research team, additional research sites, research administration, study sponsors, and IRB to facilitate communication, resolves issues, and enhance collaboration. Works with research administration team on pre-award and study start up documents providing expertise on budget feasibility for study procedures, overall complexity and effort required for completing studies. Reviews study progress, including communicating with research administrator and updating OnCore and study workbooks on enrollments, visits, and other study procedures completed to ensure maximum payment is received and expenses are monitored in accordance with budget. Represents the University and Principal Investigator at study meetings as needed. Schedules, prepares for, and attends study sponsor monitor meetings in accordance with protocol. Develops and/or manages databases for research studies. Ensures data is entered in a timely manner and database(s) is up-to-date. Exports research data used for analysis and preparation of presentations, abstracts, and publications. Develops, implements, and monitors systems and methods to ensure data integrity. Assist in chart abstraction for the maintenance of patient databases. Demonstrates accountability for continuous learning related to clinical research. Attends training sessions and other educational opportunities related to clinical research in order to keep current with Good Clinical Practice guidelines, federal and state polices and laws, institutional certifications, industry standards and best practices, and trends in relevant therapeutic areas. Participates in monthly study team meetings and provides updates on project status and changes in regulatory requirements as needed. Other duties as assigned MINIMUM EDUCATION & EXPERIENCE Bachelor's degree and 2 years of experience in human subject research coordination required Or equivalent combination of education and experience If applicable, department specific experience required Experience as Human Subject Research Coordinator I preferred Experience as a Phlebotomist preferred KNOWLEDGE, SKILLS AND ABILITIES Word processing and data analysis software required Familiarity with Microsoft Office programs, RedCap, excellent communication skills preferred LICENSES AND CERTIFICATIONS SOCRA - Certification In Clinical Research upon hire preferred Association of Clinical Research Professionals (ACRP) upon hire preferred CITI training for Good Clinical Practice (GCP) and Human Subject Research-Biomedical preferred IATA training for shipping dry ice and biological materials preferred The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.