Import & Export Coordinator

Job description

### Purpose & Objective AMIRI is seeking a detail-oriented and reliable Import & Export Coordinator to join our Logistics team in Los Angeles. This role reports to the Global Director, Transportation & Compliance, and is responsible for the day-to-day preparation and execution of inbound and outbound trade documentation and the coordination of shipments with carriers, freight forwarders, and customs brokers, ensuring accurate, compliant, and on-time deliveries. This is an in-office position at AMIRI's Los Angeles headquarters. The ideal candidate is motivated and highly organized, with sharp attention to detail and a desire to grow within global logistics and trade compliance. ### Job Responsibilities and Duties: **Trade Documentation** - Prepare, review, and file inbound and outbound trade documentation, including commercial invoices, packing lists and slips, bills of lading and air waybills, arrival notices, and certificates of origin. - Verify that documentation is accurate, complete, and compliant before shipment release, and prepare supporting shipping documents as needed to ensure on-time deliveries. **Transportation & Carrier Coordination** - Coordinate inbound and outbound shipments with freight forwarders, parcel carriers (DHL, UPS, FedEx), and suppliers. - Track shipment status and proactively flag and resolve delivery exceptions, delays, and urgent orders. - Provide real-time support for parcel and freight shipments, coordinating with carriers and partners to keep product moving. **Customs & Compliance** - Partner with customs brokers to ensure timely, accurate customs entries, supplying documentation, confirming HTS classifications, and supporting ISF (10+2) filings. - Support compliance with U.S. import and export regulations and internal SOPs, escalating issues as they arise. **Recordkeeping & Reconciliation** - Maintain organized, audit-ready shipment records and files within company systems - Reconcile freight, duty, and brokerage charges against invoices and purchase orders; investigate and help resolve discrepancies. **Cross-Functional Communication & Support** - Act as a day-to-day point of contact for shipment status, liaising between production, purchasing, warehouse, wholesale, retail, and Head Office teams. - Provide timely, clear communication on delays, constraints, and resolution paths, escalating when needed with context and proposed actions. - Provide general administrative support to the logistics and transportation group as needed. ### Knowledge, Skills, and Ability Requirements: - High school diploma or equivalent required; Bachelor's degree in Business, Logistics, Supply Chain, or International Trade preferred (or equivalent experience). - 2+ years of experience in logistics, import/export, freight forwarding, shipping/receiving, or a related administrative role; relevant internships count. Entry-level candidates will be trained. - Excellent attention to detail and strong organizational skills; able to manage documents, deadlines, and competing priorities accurately in a fast-moving environment. - Strong written and verbal communication; dependable, adaptable, and a confident collaborator with internal teams and external partners. - Proficiency in Microsoft Excel and Outlook, with the ability to learn logistics and ERP/TMS software quickly. - Familiarity with Incoterms, HTS classification, ISF, or CBP/ACE is a plus (or progress toward the NCBFAA Certified Customs Specialist credential). - Experience with apparel or fashion imports, or with a high-volume importer, is a plus. - Able to work on-site in Los Angeles, Monday through Friday.