Innovation Executive Assistant

Job description

Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals pursuing the next generation of connectivity solutions. At Belden, you'll take on meaningful work, collaborate globally, and help shape the future of connectivity and automation. Job Summary: We are seeking a proactive, highly organized Executive Assistant to provide administrative support to three senior leaders. This role will manage a variety of day-to-day administrative needs while helping leaders stay organized, prepared, and focused on key priorities. The Executive Assistant will also support key meetings, events, and broader team activities, working closely with leaders and cross-functional partners across the organization. The ideal candidate is detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced environment. The Executive Assistant will combine exceptional executive support with strong communications, digital/AI-enabled productivity, disciplined follow-through, and continuous improvement of executive workflows. The successful candidate will be comfortable synthesizing information, supporting executive communications, coordinating actions across stakeholders, adapting to different leadership styles, and quickly learning new technologies that improve leadership effectiveness. Responsibilities include but are not limited to: Calendar Management: Manage complex calendars for 2 senior leaders in Strategy & Operations and Products, including scheduling meetings and appointments, coordinating participants, resolving conflicts, and adjusting to changing priorities and schedules. Travel Support: Coordinate domestic and international travel arrangements, including multi-segment trips, air, car, rail, hotel accommodations, and other travel needs. Expense Reporting: Prepare and submit expense reports for supported leaders, ensuring accuracy and compliance with company policies. Meeting & Event Coordination: Support the planning and execution of key Innovation meetings and events, including quarterly All-Hands and in-person Innovation Leadership Team meetings, coordinating logistics, scheduling, materials, and other event needs. Innovation SharePoint Administration: Manage ongoing administration of the Innovation SharePoint site, including quarterly reviews and coordinating, tracking, and implementing site updates. Team & Business Support: Provide ad hoc administrative and coordination support for Corporate Development leadership, as well as broader team activities, office needs, and evolving business priorities. Process invoices and purchase orders (POs), including routing for approval and tracking to completion. Provide backup administrative support for the Indianapolis office, including vacation/absence coverage. Support development of executive communications, presentations, meeting briefs, and other leadership materials based on direction and source inputs. Track selected actions, owners, and deadlines and proactively follow up to help ensure closure. Leverage approved AI and digital tools to improve executive, communications, and administrative tasks. Required Skills and Experience: Minimum of 5 years of experience as an Executive Assistant supporting senior leaders. Strong ownership mindset – Anticipates executive needs and drives outcomes end-to-end through proactive planning, problem-solving, and disciplined follow-up to ensure on-time completion. Experience supporting multiple senior leaders simultaneously by adapting seamlessly to diverse working styles, while balancing priorities and managing competing requests effectively. Strong organizational and time-management skills. Ability to manage ambiguity, competing priorities, and changing schedules. Detail-oriented and proactive Strong communication and interpersonal skills. Ability to interact effectively with individuals at all levels of the organization. Ability to handle challenging situations with professionalism. Strong judgment and ability to prioritize requests based on urgency and business needs. Ability to handle confidential information with discretion and integrity. Collaborative team player with a willingness to support leaders, colleagues, and broader team needs. Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint. College degree preferred, not required. Preferred Qualifications: Strong learning agility and demonstrated ability to independently learn and adopt new applications. Experience with executive communications, presentation development and/or project coordination. Experience using AI productivity tools such as Microsoft Copilot, ChatGPT, Claude, or similar tools is a plus. Demonstrated adaptability, coachability, and ability to work effectively across multiple leadership styles and changing priorities. Work Location: This position is on-site at our Carmel, Indiana office. Benefits: Belden offers benefits that may include health, dental, and vision coverage, retirement plans, paid vacation, parental leave, employee stock purchase plan, volunteer leave, training opportunities, and health and well-being initiatives. Let's Write the Next 100 Years Together. Join a global community striving to improve connectivity and security. Propel your story of innovation by helping Belden write the next chapter in ours. These statements describe the general nature and level of work involved for this job. They are not an exhaustive list of all responsibilities, duties, and skills required.