Insomniac - Entertainment Project Manager

Job description

Job Summary: WHO ARE YOU? Do you enjoy dance music? Do you excel at operations project management? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture as well as creating memorable experiences. Is this you? Read on… WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993. THE ROLE Insomniac Events is seeking a highly motivated and proactive Entertainment Project Manager to join our Entertainment team. We are seeking an Entertainment Project Manager to support the functions of Insomniac’s entertainment department. This position reports to the Entertainment Director. This is not a remote position and will be required in office and on-site various event locations. RESPONSIBILITIES Implement all departmental and event protocols set by the Entertainment Director Receive incoming emails, phone calls & correspondence on behalf of the Director as necessary Follow budget directives and ensure that they are kept on track Review and submit final show budgets as requested Set and attend meetings on behalf of the department or Director as needed Process expense reports, Amex reports and petty cash tracking as necessary Advance travel, visas and accommodation needs for Director, staff and performers at each event Complete department site operations, production, credentials, and warehouse advancing for shows Partner with HR to maintain roster, timesheets, discretionary lists & new hire paperwork at all shows Manage payroll for Entertainment Dept staff including Performers, Production Assistants, Glamour team & vendors Liaison with HR and Accounting to ensure all onboarding is accurately turned in, in a timely manner Prepare and organize vendor agreements, creative releases, payment schedules and business forms for the personnel, performers, vendors, machinery, props, and any other items approved by the Entertainment Director Secure and oversee bids from vendors and artists as needed Supervise completion of the production reports, including production status or notes and distribute the report to proper channels daily Department representative for local authorities to secure any legal or safety permits as needed by event staff and performers, to certify compliance with local ordinances Obtain additional insurance requirements for specialty performers that may be required Staff, manage and schedule Entertainment Dept Production Assistants for show days Support sourcing experience staff such as performers, glamour team or management when requested Manage all aspects of Entertainment Department for shows when Entertainment Director is not present Partner with the other Insomniac departments to successfully execute experience requests for events Manage all Entertainment Department assets used by other departments Liaise with the other Insomniac departments to ensure the functionality and safety of stages and installations for entertainment Oversee and assist in the setup and breakdown of the Entertainment Department at all festivals including site, back of house and wardrobe Facilitate and assist load in and set up for Entertainment vendors at events Ensure that a clean, safe, and secure work area is maintained at shows Manage on site dressing room and check in staff, while monitoring breaks and assisting with others as necessary Keep Performers and staff on schedule set by the Entertainment Director at shows Support management of departmental warehouse spaces and assets stored there Responsible for inventory management such as receiving, put away, packing, shipping, and trucking Ensure proper storage, maintenance, and cleaning of department assets such as costumes, props, and equipment Implement systems to manage and prevent inventory loss or damaged Implement systems to help execute warehouse inventory efficiency Manage the performer and inventory Airtable database Assist in the sourcing of new assets and vendors for the department Recruit, hire, train and develop operational support team members Frequent travel will be required (economy) QUALIFICATIONS 5+ years of event coordinating/planning and execution Proficiency in spreadsheets Ability to effectively manage groups of staff Must be motivated with an “Everything is possible” attitude Must be an active problem solver, instilled with a sense of urgency for projects large and small Must be able to stand for four hours at a time and walk long distances. Must be able to lift 20 pounds. WORK ENVIRONMENT Must be able to tolerate loud noise levels & busy environments May work in drastic temperature climates Must be willing to travel to work events during holidays, evening and weekend hours, as required, to meet deadlines Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa. EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions. ---------- The expected compensation for this position is: $68,000.00 USD - $85,000.00 USD ** Pay is based on a number of factors including market location, qualifications, skills, and experience. Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.