Insomniac - Project Manager, Elevated Experiences

Job description

Job Summary: WHO ARE YOU? Do you enjoy dance music? Do you excel at Project Management? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the fast paced environment. Is this you? Read on… WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993. THE ROLE Insomniac is seeking a Project Manager, Elevated Experiences to support the planning, organization, and execution of VIP across multiple festivals and events. This role reports directly to the Director of Elevated Experiences. RESPONSIBILITIES Manage all furniture rentals for Elevated Experiences, including sourcing, ordering, delivery timelines, on-site placement, and returns. Oversee the accurate completion of Warehouse Pull Sheets to ensure inventory is prepped, pulled, and accounted for ahead of show. Own the All-Info document, ensuring all details are current, organized, and shared cross-departmentally. Oversee and maintain the department’s Purchase Tracker, ensuring spend is logged, accurate, and aligned with budget expectations Assist with site advancing, including mapping needs, vendor coordination, signage plans, and on-site build requirements. Support credential advancing, including ticketing needs, access levels, and department credential summaries. Collaborate closely with VIP FOH/BOH managers, creative, logistics, and production teams to ensure all elements are aligned and delivered on schedule. Provide on-site managerial support during load-in, show days, and load-out, ensuring operational flow and guest experience standards are upheld. Help improve processes, workflows, and documentation to strengthen team organization and show-to-show consistency. QUALIFICATIONS Proven experience in project management for live events, hospitality, or experiential activations. Strong organizational, time-management, and multitasking skills with the ability to manage multiple shows at once. Excellent communicator with strong interpersonal skills and the ability to work cross-functionally. Detail-oriented, proactive, and able to troubleshoot in high-pressure, fast-changing environments. Proficiency in Google Suite and Microsoft Office, especially Sheets/Excel. Willingness to travel and work evenings, weekends, and holidays as required for event schedules. Highly adaptable to change and adjustments of schedule. WORK ENVIRONMENT Must be able to tolerate loud noise levels & busy environments May work in drastic temperature climates Must be willing to frequently travel to work events during holidays, evening and weekend hours, as required, to meet deadlines On-site work may include long periods of standing, walking, or assisting with light physical tasks during load-in, show days, and load-out. Must be comfortable navigating a dynamic production environment with tight deadlines, evolving priorities, and cross-functional coordination. Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis. Hiring Salary Range: $70,304.00 - $80,000.00 USD HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions. Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.