Insomniac - Seasonal F&B Project Manager

Job description

Job Summary: WHO ARE YOU? Do you enjoy dance music? Do you excel at elevated customer experience? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the event operations space. Is this you? Read on… WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993. THE ROLE Insomniac is looking for an enthusiastic Project Manager to provide exceptional pre-planning of food & beverage experience and operations at our festivals. The Seasonal F&B Project Manager will be responsible for the pre-production, oversight of festival concessions operations, budgeting, F&B marketing support, interdepartmental collaboration, team management and more . This position will report to Senior F&B Project Manager. This is a hybrid position. RESPONSIBILITIES Vendor & Sponsor Coordination: Act as the primary liaison for concessions vendors and F&B sponsors, ensuring all partners align with company standards on menu, pricing, and presentation. Festival Planning & Layouts: Work closely with production teams to design and optimize food and beverage layouts based on site maps, crowd flow, and operational needs. Logistics & Infrastructure: Coordinate site needs such as fencing, sanitation, ice/water delivery, tenting, power drops, and credentials for vendors and internal teams. Internal Stakeholder Support: Support internal departments like Artist Relations, VIP, and Staff Catering by advancing and fulfilling all their food and beverage requests. Team Leadership: Hire and manage seasonal F&B operations staff, delegate key tasks, and oversee their schedules, travel, and accommodations. Budgeting & Scheduling: Assist in managing production budgets, updating sales projections, and building F&B load-in/load-out schedules. Attend production meetings in the lead-up to each event. On-Site Management: Oversee day-to-day operations during festivals, including signage installation, vendor setup, crowd flow observation, credentialing, and compliance monitoring. Compliance & Sustainability: Ensure all operations meet local health, liquor, and fire codes. Implement sustainability initiatives such as reusable cup programs and efficient waste management. Post-Event Analysis: Conduct basic sales and operations analysis, lead after-action reviews, and produce recap reports highlighting wins and areas for improvement. Travel Requirement: This role requires domestic travel, including potential on-site presence at one event while advancing another. QUALIFICATIONS 2+ years in live event production, F&B operations, or related field 1+ years of experience managing or supervising a team Familiarity with current food and beverage trends Understanding of standard liquor laws, health codes, and operational best practices Comfortable navigating festival site maps and layouts Proficient in Google Sheets and Google Forms OSHA 10 certification Excellent at setting and meeting deadlines in a fast-paced environment Strong communication and cross-functional collaboration skills Proactive, solutions-oriented mindset with a “no task too small” attitude Able to manage multiple priorities with a strong sense of urgency Comfortable working both at a desk and on-site at outdoor festivals Willing to travel frequently for events Must be able to lift up to 50 lbs and safely use ladders when needed WORK ENVIRONMENT Must be able to tolerate loud noise levels & busy environments May work in drastic temperature climates on site at our events Must be willing travel to work events during evening, holidays and weekend hours, as required, to meet deadlines Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa. EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Hiring Salary Range : $26.00 -$29.00 an hour Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions. ---------- The expected compensation for this position is: $17.87 USD Hourly ** Pay is based on a number of factors including market location, qualifications, skills, and experience.