International Payroll Advisor

Job description

Colt provides network, voice and data centre services to thousands of businesses around the world, allowing them to focus on delivering their business goals instead of the underlying infrastructure. Why we need this role The International Payroll Advisor in Japan is responsible for ensuring that the payroll (s) are delivered in a timely and accurate manner by the payroll provider and remains compliant with local laws and tax regulations. The role will be the subject matter expert on assigned payrolls for Japan, Hong Kong, South Korea, and Singapore and will support the Global Payroll Manager and the HR Operations Team in creating consistent and standard processes in the region that support payroll processing. Join us and you will be part of a fast-growing community of like-minded experts to grow and learn alongside you in your career. What you will do To be the subject matter expert on the assigned payrolls in APAC region (Japan, Hong Kong, South Korea, and Singapore) Process and communicate all payroll updates and changes with high levels of accuracy and attention to detail to the relevant payroll vendor(s). Ensure that data is received in line with established payroll formats and deadlines To be primary point of contact for employee queries in relation to designated payrolls, resolving where possible and or escalation to the payroll provider Be responsible for payroll funding in each location – salaries and 3rd party payments working closely with the Finance team Handle payroll closing activities and manage social insurance, employment insurance and pension related tasks Working with the payroll vendors, ensure year-end adjustments and statutory reporting requirements are completed accurately and on time Identify, investigate and resolve discrepancies in payroll records Maintain detailed process documents for all payrolls Day to day interaction with the (global) payroll providers and sub-contractors if applicable (vendor management) and audit the payroll calculations and payroll reports Day to day interaction with the (global) payroll providers and sub-contractors if applicable (vendor management) to ensure the smooth running of the payrolls – escalating any issues to the Global Payroll Manager Audit the payroll calculations and payroll output reports (G2N, Variance Report, pay slips, payment files, etc.) Identify, investigate and resolve discrepancies in payroll records with the payroll vendors Support the Global Payroll Manager in projects to develop the payroll processes and database, identifying improvements, opportunities for process automation and implementing any resultant changes Provide advice on best practices on routine as well as complex payroll transactions while ensuring compliance with relevant legislation and internal policies Research and ensure knowledge is up to date on Japan, Hong Kong, South Korea, and Singapore labour and tax laws to ensure payrolls remain compliant Working closely with the HR Operations team, conduct regular checks to ensure the integrity of the payroll and HR database, updating data as necessary and ensuring that the payroll database is working correctly Support the Global Payroll Manager with any internal or external audits What we're looking for Must haves: 3+ years of experience working in payroll business Recent operational payroll experience within APAC (end to end process) Expatriate payroll knowledge Strong knowledge of Japan, Hong Kong, South Korea, and Singapore payrolls Processed international payrolls and worked with global payroll providers Strong payroll systems experience Excellent Microsoft Office skills, especially MS Excel Highly organised and able to effectively multi-task and prioritise workload. Japanese as first language and English is required (at least on conversational level) Might haves: A formal payroll qualification is highly desirable What we offer you: Looking to make a mark? At Colt, you’ll make a difference. Because around here, we empower people. We don’t tell you what to do. Instead, we employ people we trust, who come together across the globe to create intelligent solutions. Our global teams are full of ambitious, driven people, all working together towards one shared purpose: to put the power of the digital universe in the hands of our customers wherever, whenever and however they want. We give our people the opportunity to inspire and lead teams, and work on projects that connect people, cities, businesses, and ideas. We want you to help us change the world, for the better. Diversity and inclusion Inclusion and valuing diversity of thought and experience are at the heart of our culture here at Colt. From day one, you’ll be encouraged to be yourself because we believe that’s what helps our people to thrive. We welcome people with diverse backgrounds and experiences, regardless of their gender identity or expression, sexual orientation, race, religion, disability, neurodiversity, age, marital status, pregnancy status, or place of birth. Most recently we have: Signed the UN Women Empowerment Principles which guide our Gender Action Plan Trained 60 (and growing) Colties to be Mental Health First Aiders Please speak with a member of our recruitment team if you require adjustments to our recruitment process to support you. For more information about our Inclusion and Diversity agenda, visit our DEI pages . Benefits Our benefits support you through all parts of life, for both physical and mental health. Flexible working hours and the option to work from home. Extensive induction program with experienced mentors and buddies. Opportunities for further development and educational opportunities. Global Family Leave Policy. Employee Assistance Program. Internal inclusion & diversity employee networks. A global network When you join Colt you become part of our global network. We are proud of our colleagues and the stories and experience they bring – take a look at ‘Our People’ site including our Empowered Women in Tech.