Internship - Purchase Order & Budget Administration Support

Job description

Location: Warsaw, Masovian, Poland Job ID: R0137315 Date Posted: 2026-07-24 Company Name: HITACHI ENERGY POLAND SP. Z O.O. Profession (Job Category): Administration & Facilities Job Schedule: Part time Remote: No Job Description: The opportunity During this internship you will support the efficient management of purchase orders, supplier administration, invoice processing, and budget tracking activities for the Europe Communications & Government Relations (CGR) function. The role is critical in ensuring that external engagements, including events, agency contracts, memberships, media relations activities, advocacy projects, sponsorships, and consultancy support can be processed efficiently and in compliance with Hitachi Energy policies and procedures. The position offers valuable exposure to communications, government relations, procurement processes, event management, and budget administration within a global corporate environment. How you'll make an impact Create and track purchase orders, making sure all required data and documents are complete, accurate and up to date. Follow up with suppliers and internal teams to ensure invoices and payments stay on schedule. Support supplier onboarding and management of vendor contracts, agreements, and other related documents. Assist with budget tracking, forecasting, reports, and monthly budget reviews. Support administrative processing and timely payments for conferences, events, memberships, sponsor-ships, public affairs programs, media relations agencies and consultancies. Maintain process documentation, support rollout of new processes, and suggest simpler ways of working where improvements can be made. Learn to use SAP S/4HANA software and other IT tools. Your background Currently enrolled in a Bachelor's or Master's degree program in Business Administration, Finance, Economics, Communications, International Relations or a related field, graduating in 2027 or later. Strong organizational and administrative skills. Attention to detail and accuracy. Comfortable working with numbers and financial data. Knowledge of Microsoft Excel, PowerPoint, Teams and Outlook. Ability to manage multiple priorities and deadlines simultaneously. Interest in developing stakeholder management skills. Fluent English required; additional European languages are a plus. More about us We offer following benefits to all interns: Flexible working hours Access to an e-learning platform Multisport card Participation in company social events Dbamy o przejrzystość i zgodność z wymogami prawnymi tak, aby każda osoba uczestnicząca w procesie rekrutacyjnym wiedziała, czego może się spodziewać na poszczególnych etapach. Po pomyślnym zakończeniu procesu przedstawimy wybranej osobie szczegóły dotyczące warunków finansowych oraz benefitów. Pozostałe elementy oferty zostaną przekazane przed podpisaniem umowy, tak by stworzyć możliwość spokojnego zapoznania się z nimi. *Klauzula obowiązuje wyłącznie na terenie Polski, zgodnie z lokalnymi przepisami prawa. We are committed to full transparency and compliance with all legal requirements, ensuring that every candidate knows exactly what to expect at each stage of the recruitment process. Once the process is successfully completed, we will share detailed information about financial conditions and benefits with the selected candidate. Before signing the contract, you will receive all remaining details of the offer, giving you the time and space to review everything carefully. *Applicable only for Poland location, in accordance with local law regulations. Accessibility and reasonable accommodation Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. Use of Al and automated tools in recruitment As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice. Background Screening and Security Checks As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position. The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.