Inventory Planning Coord IV

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500005 Ambulatory Supply Chain Work Shift: UR - Day (United States of America) Range: UR URG 108 H Compensation Range: $25.14 - $35.24 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: Responsible for routine and non-routine duties requiring specialty knowledge of supply chain and requirements for assigned pars. Works directly with department coworkers and contacts outside the department to sets priorities. Utilizes problem solving skills to receive, review, respond to, record and fill supply orders. Reviews and approves received orders. ESSENTIAL FUNCTIONS Reviews, responds to, records, and fills supply orders according to current policies and procedures. Communicates policy changes to customers. Proactively reviews, monitors, and maintains all systems for assigned surgical and medical procedure supply and implant requirements, including notifications of patient or case specific needs, inventory levels in assigned par locations, the Operating Room (OR) implant log and/or the procedure or surgical schedule. Applies knowledge of service specific clinical and anatomical requirements for obtaining appropriate supplies, products, devices or implants. Determines and maintains optimal inventory levels to ensure product availability per customer requirements. Receives and records bulk shipments and breaks down bulk into smaller units of measure. Records and maintains all customer profile information. Acts as a liaison between affiliates, SMD, and college in request for supplemental supplies. Verifies accuracy of shipments against purchase orders. Reviews reports and checks on back orders daily and makes alternative arrangements when appropriate, especially in urgent patient care situations. Creates and maintains par forms and custom requisitions where applicable. Resolves associated invoice discrepancies as required, adhering to all assigned departmental and University Financial policies and protocols. Assists buy manager. Monitors updates and keeps all associated par forms and spreadsheets for areas of responsibility current. Utilizes Materials Management and departmental software to proactively assess, measure, and track supply expenses and usage. Utilizes inventory management tools and product knowledge to serve as a resource for assigned department supply requirements across the institution. Manages and resolves recall notifications in ECRI and documents appropriately in a timely manner. Regularly audits inventory for accuracy. Identifies expiration date of product and adequately rotates stock and pushes out stock through appropriate avenues timely to avoid waste. Identifies and recommends solutions for problems relating to the product, process and/or ordering system. Recommends opportunities to reduce cost through consolidation of product, using alternate vendors or other methods. Maintains physical space for inventory, including relocation of supplies in various areas. Supports and maintains space utilization. Executes monthly journal entries for supplies issued. Establishes, maintains, and enhances optimal communication standards. Establishes and documents procedures to support Supply Chain activities, including cross-coverage. Participates in Supply Chain projects and ongoing education, as assigned. Actively engages in the semi-annual physical product inventory, as required by Finance, to meet cost accounting and regulatory requirements. Serves as a preceptor in the on-boarding of newly hired staff. Orients new hires to the department. Acts as a subject matter expert for service line requirements, optimal communication lines, inventory best practices, and fiscal responsibilities. Acts as a resource to others in organization. Other duties as assigned. MINIMUM EDUCATION & EXPERIENCE Associate's degree and 5 years of progressively responsible professional work experience in Supply Chain required Or equivalent combination of education and experience KNOWLEDGE, SKILLS AND ABILITIES Working knowledge of medical terminology preferred The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.