Inventory Specialist

Job description

The Gig: The Inventory Specialist is a critical role responsible for maintaining the integrity of warehouse operations through rigorous auditing, quality control, and logistical coordination. This position ensures that all stock, specifically high-volume beverage and dry goods, is accounted for and handled according to strict safety and quality standards. This gig is based at the Apollo Warehouse in Doral, FL, where you’ll be at the heart of our shoreside warehouse operations. This is an on-site role and will also require travel to the Port of Miami as needed to support operational needs and ensure smooth sailing across our supply chain. What You'll be Up To: Inventory Accuracy & Auditing ● Daily Pallet Audits: Conduct daily physical inspections of both dry and frozen pallets to verify that counts match warehouse documentation. ● Documentation Verification: Review and organize all delivery documentation and picking tickets to ensure they are ready for inspection and processing. ● Discrepancy Reporting: Identify and document any missing items or invoice discrepancies. ● System Management: Use inventory management software, such as Apollo Solution, to confirm deliveries, track locations, and manage documentation for Virgin Voyages (VV) stock. ● Administrative Follow-up: Update comprehensive records of stock and discrepancies at the end of each week to provide accurate reports to the accounting department. Supply Continuity & Coordination ● Loading Planning: Develop detailed weekly plans every Monday for upcoming loading operations to ensure efficient warehouse throughput. ● Financial Collaboration: Participate in weekly meetings every Tuesday with supervisors and the accounting team to resolve pending invoice issues and communicate the loading schedule. ● Credit Management: Communicate directly with the accounting team via email to request credits for items identified as missing during inspections. ● Stock Flow Monitoring: Supervise the movement of pallets during dispatch to ensure no items are left behind or misplaced. Condition of Goods & Quality Standards ● Beverage Stock Inspections: Perform daily quality inspections of all incoming beverage pallets to ensure they meet specified standards. ● Stacking Safety Standards: Enforce strict pallet building protocols, including a "heavy-on-bottom" approach (e.g., placing 12-bottle cases beneath 6-bottle cases) and maintaining height limits of four layers. ● Structural Integrity: Ensure pallets are wrapped securely—specifically reinforcing oil pallets with at least two layers of wrap—to maintain stability and prevent damage during transit. ● Space Optimization: Actively manage warehouse floor space by consolidating pallets and rebuilding improperly stacked units to prevent inspection delays. Superpowers Required: ● Proven experience in a high-volume logistics or warehouse environment. ● Strong proficiency in inventory management software and documentation organization. ● Knowledge of pallet building safety standards and space management techniques. ● Ability to identify and report discrepancies with a high degree of detail. ● Physical capability to supervise floor operations and inspect diverse stock types (Dry, Frozen, Chilled, and Beverage). ● Ability to lift up to 25 lbs. ● Forklift operator experience is a plus. What Matters to Us: At Virgin, your personality matters as much as how good you are at what you do. We want you to bring it to our hangout spot and help make the place even better. So, we won’t be surprised to hear that when people talk about you they say you are clever, on top of it, able to think ahead, intuitive, passionate and someone people respect and enjoy working with because you make things happen. Virgin Voyages is committed to being an Equal Opportunity Employer and encourages applications from qualified, eligible applicants regardless of their sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy and maternity. Our greatest strength comes from our ability to come together as unique individuals -- we seek to always embrace and celebrate our differences, providing an inclusive workplace environment that allows you to be your best self. Virgin Voyages is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Virgin Voyages via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Virgin Voyages HR/Recruitment will be deemed the sole property of Virgin Voyages. No fee will be paid in the event the candidate is hired by Virgin Voyages as a result of the referral or through other means.