Accounting for the Investment of SchoolsReceives SDT (Summary of Daily Transactions) from Investment Treasury, reviews and prepares the final copyApproves the daily transactions (rollover, new investments, withdrawals, money market placements, mutual funds, stocks, dividends) encoded by the Investment Operations Associate into the Investment Management System (IMS)Prepares daily reports needed by the Portfolio Officer such as maturities schedules, investment schedules for the succeeding bank daysAnalyzes daily transactions, prepares adjustments, and verifies accounting entries posted in the IMSFinancial Statements/ReportsPrepares, verifies, consolidates, and analyses financial statements and reports for use by UnitHead and management for decision-making and presentation to the various Committees including the Investment CommitteeValidates the reports submitted by the external fund managers, including the computation and verification of the Return on Investments (ROI), updates the IMS on the monthly market value of the funds based on the financial statements from the external fund managersConsolidates the external fund managers' reports with internally managed (IMU) investments and submits the consolidated report to the IMU Head for further validation and reporting to the Investments CommitteePrepares and analyses various reports for submission to the schools’ controller. These include the Investment schedules, financial statements, and other reports as neededDatabase ManagementManages the Investment software and backs up the system filesAuditAssists external and internal auditors with required schedules and reportsReports GeneratedDaily:Daily Transaction Reports (liquidity, requirements based on maturitiesExposure reportInvestments Schedules for Money Market, Mutual Fund and Equity, etc.Front Office system generated reports which serve as permanent copy and file of daily transactionsMonthly:Financial statements and schedules of the fund managed by IMU for the DLS schoolsOther Reports needed by the different Finance Heads of the DLS schoolsReports submitted to IMU Head and management for decision making and reported to the various committees including the Investment CommitteesVerification of the various financial statements submitted by the external fund managersVerification of the Return on Investment (ROI) as computed by the banksConsolidation of information and figures from external fund managers' reports and IMU-managed investmentsData EncodedMonthly: Investment details based on the Financial Statements and schedules from the eternal fund managers, data from these sources are computed and validated for use in the various reports submitted to IMU Head and the Investment Committee and for updating of records in the investment systemFinancial AccountabilityInvestment management systemReports from external fund managersEnsures validity, correctness, and accuracy of all financial transactions taken up in the books of the unitManagement ScopeNo. of Direct Reports: 2 - Investment Operations Associate (KYC) who is responsible for the KYC function for the schools, and an Investment Operations Associate (Accounting) who is responsible for the daily transactionsAssist the Investment Operations Manager with all the IMU (Investment Management Unit)-Related clerical tasks which include receiving documents, handling and releasing checks, and updating the DLSP schools on their investments, also in charge and acts as custodian of investment-related documents serving as proof of investment of all schoolsPrepares the daily accounting entries and the subsidiary ledgers of all investments of schoolsClient InteractionInternal Clients: Finance & Controllers of the DLSP schoolsExternal Clients: External fund managers (banks) & Developers of Infobanker/Trubanker SystemRequirementsBachelor's degree in Accounting, Finance, Economics, or a related fieldAt least 1 to 2 years of relevant experience in investment operations, investment accounting, or a related field
Accounting for the Investment of Schools
- Receives SDT (Summary of Daily Transactions) from Investment Treasury, reviews and prepares the final copy
- Approves the daily transactions (rollover, new investments, withdrawals, money market placements, mutual funds, stocks, dividends) encoded by the Investment Operations Associate into the Investment Management System (IMS)
- Prepares daily reports needed by the Portfolio Officer such as maturities schedules, investment schedules for the succeeding bank days
- Analyzes daily transactions, prepares adjustments, and verifies accounting entries posted in the IMS
Financial Statements/Reports
- Prepares, verifies, consolidates, and analyses financial statements and reports for use by Unit
- Head and management for decision-making and presentation to the various Committees including the Investment Committee
- Validates the reports submitted by the external fund managers, including the computation and verification of the Return on Investments (ROI), updates the IMS on the monthly market value of the funds based on the financial statements from the external fund managers
- Consolidates the external fund managers' reports with internally managed (IMU) investments and submits the consolidated report to the IMU Head for further validation and reporting to the Investments Committee
- Prepares and analyses various reports for submission to the schools’ controller. These include the Investment schedules, financial statements, and other reports as needed
Database Management
- Manages the Investment software and backs up the system files
Audit
- Assists external and internal auditors with required schedules and reports
Reports Generated
- Daily:
- Daily Transaction Reports (liquidity, requirements based on maturities
- Exposure report
- Investments Schedules for Money Market, Mutual Fund and Equity, etc.
- Front Office system generated reports which serve as permanent copy and file of daily transactions
- Monthly:
- Financial statements and schedules of the fund managed by IMU for the DLS schools
- Other Reports needed by the different Finance Heads of the DLS schools
- Reports submitted to IMU Head and management for decision making and reported to the various committees including the Investment Committees
- Verification of the various financial statements submitted by the external fund managers
- Verification of the Return on Investment (ROI) as computed by the banks
- Consolidation of information and figures from external fund managers' reports and IMU-managed investments
Data Encoded
- Monthly: Investment details based on the Financial Statements and schedules from the eternal fund managers, data from these sources are computed and validated for use in the various reports submitted to IMU Head and the Investment Committee and for updating of records in the investment system
Financial Accountability
- Investment management system
- Reports from external fund managers
- Ensures validity, correctness, and accuracy of all financial transactions taken up in the books of the unit
Management Scope
- No. of Direct Reports: 2 - Investment Operations Associate (KYC) who is responsible for the KYC function for the schools, and an Investment Operations Associate (Accounting) who is responsible for the daily transactions
- Assist the Investment Operations Manager with all the IMU (Investment Management Unit)-Related clerical tasks which include receiving documents, handling and releasing checks, and updating the DLSP schools on their investments, also in charge and acts as custodian of investment-related documents serving as proof of investment of all schools
- Prepares the daily accounting entries and the subsidiary ledgers of all investments of schools
Client Interaction
- Internal Clients: Finance & Controllers of the DLSP schools
- External Clients: External fund managers (banks) & Developers of Infobanker/Trubanker System
Requirements
- Bachelor's degree in Accounting, Finance, Economics, or a related field
- At least 1 to 2 years of relevant experience in investment operations, investment accounting, or a related field
