IP Paralegal Assistant

Job description

Accountabilities: Assist attorneys and paralegals with a broad range of Patent and Trademark matters, including preparation, docketing, electronic filing, portfolio management, and application maintenance. Research and compile information relating to national and international intellectual property rights. Prepare status reports and summaries for attorneys and clients, ensuring information is accurate and up to date. Coordinate international filings with foreign law firms, offices, and other international entities. Maintain accurate docket information and monitor deadlines for responses, renewals, oppositions, affidavits, Patent Cooperation Treaty requirements, patent annuity payments, and other IP-related actions. Support document management activities, including scanning, photocopying, filing, data entry, and courier coordination. Enter and maintain matter information in applicable legal and docketing software. Maintain working knowledge of Patent and Trademark concepts, practices, procedures, and filing requirements. Leverage legal AI tools where appropriate and remain adaptable to emerging technologies and new AI-enabled workflows. Deliver responsive and professional service to internal and external stakeholders while maintaining strict confidentiality. Prioritize workflows, manage competing deadlines, and exercise sound judgment when handling time-sensitive matters. Meet an annual target of approximately 1,000 billable hours and perform other duties as assigned. Requirements: At least one year of patent experience is preferred. Strong organizational and time-management skills, with the ability to prioritize multiple assignments and meet deadlines. Excellent written and verbal communication skills and the ability to interact professionally with attorneys, paralegals, clients, and other stakeholders. Proficiency with Microsoft Office, particularly Outlook, Word, and Excel. Experience with electronic legal filings is preferred. Familiarity with Patent and Trademark concepts, practices, and procedures. Interest in and/or experience adopting legal AI tools, with the ability to learn and implement new technologies. Strong attention to detail and the ability to maintain accurate records and docket information. Ability to work collaboratively while also operating independently and taking ownership of assigned responsibilities. Sound judgment, practical decision-making skills, and the ability to remain effective under deadline pressure. High level of professional integrity, discretion, and ability to handle confidential information. Strong client-service orientation and commitment to professional, courteous communication. Adaptability and willingness to respond effectively to changing business and workflow requirements. A cover letter and resume are required when applying. Benefits: Competitive compensation based on skills, experience, location, and other relevant factors. California: $57,000–$79,000 annually. Colorado: $49,000–$68,000 annually. Illinois: $54,000–$75,000 annually. Jersey City, NJ: $50,000–$60,000 annually. Maryland: $47,000–$59,000 annually. Massachusetts: $57,000–$79,000 annually. Minnesota: $48,000–$60,000 annually. New York: $55,000–$66,000 annually. Washington: $51,000–$62,000 annually. Washington, DC: $59,000–$71,000 annually. Discretionary bonus opportunities based on individual and organizational performance; bonuses are not guaranteed. Medical and dental insurance. Life insurance. Short-term and long-term disability coverage. Pre-tax flexible spending accounts for eligible medical and dependent-care expenses. Employee assistance program. Paid time off and paid holidays. Retirement plan participation after applicable eligibility requirements are met. Remote, virtual-office, or office-based work options depending on location and business needs. Long-term professional development and opportunities to grow within the IP practice. How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1 This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an IP Paralegal Assistant based in the United States. This role offers the opportunity to support a dynamic intellectual property practice handling a broad range of Patent and Trademark matters.You will work closely with attorneys and paralegals on filing, docketing, portfolio management, research, and intellectual property administration.The position combines legal coordination, document management, deadline tracking, and communication with domestic and international stakeholders.You will play an important role in maintaining accurate records and ensuring critical IP deadlines and filing requirements are met.The environment values collaboration, professionalism, sound judgment, confidentiality, and high-quality client service.This is designed as a long-term career opportunity for someone interested in deepening their IP expertise and taking on increasing responsibility.The position may be performed remotely, through a virtual office, or from one of multiple U.S. locations.