IRA - Administrative Assistant

Job description

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring. Summary: Administrative Assistant responsible for assisting the site management team and IRA compliance team in tracking and reconciling all hours associated to PWA program. This position will last for the duration of the project and be 100% site based. Requirements: Supports field employees by contacting corporate resources for issue resolution. Assists and supplies data as requested for IRA compliance Administers project documentation and filing systems using company guidelines. Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines. Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines. Supports internal office processes and company policies. Files safety paperwork and uploads to Procore using assigned naming conventions according to type of document. Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors. Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision. Stays current with professional and industrial best practices. Must be able to work professionally with clients, vendors, employees, managers and supervisors. Regular attendance is an essential requirement of the job. Follow any other job-related duties/functions requested by the supervisor or onsite supervisors. Help collect and confirm records, internally and from subcontractors. Collect data on site from individuals enrolling into the Apprenticeship program. Safety: Ensures that safety is the most important function, follows safe practices while working. Reinforces safe behaviors and eliminates “at risk” behaviors. Reports potentially unsafe conditions and uses materials and equipment properly. Ensures Job Hazard Analysis (JHA’s) occurs before scopes of work commence. Adheres to and understands standard operating procedures. Receives job- and task-specific training prior to work commencing. Follows technical, quality and safety systems in place and determines appropriate action. Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly. Qualifications: HS Diploma or GED required , some college preferred. 1-3 years office experience. Employees must be physically capable of operating a vehicle safely, possess an appropriate valid driver's license. Strong interpersonal and communication skills are required to ensure high quality, positive interfaces with the project team and administrative support functions who are based off-site. Ability to multi-task and work independently when required. Skilled in MS Office (Excel, Word, PPT and Outlook) Understanding of business accounting and accounting systems. Anticipated base salary range: $18 /hr. - $ 21 /hr. The final agreed upon compensation is based on individual education, qualifications, experience, and work location. RES offers benefits that are effective first day of employment. These benefits include the following: Medical, Dental and Vision Health Savings Account with employer contribution Flexible Spending Accounts Basic Life and Voluntary Life Short Term Disability Accident, Hospital, and Critical Illness 401 (k) plan with 6% company match Paid Time Off (PTO) and Paid Holidays Paid Parental Leave Employee Referral Bonus and Wellness programs Wellness Reimbursement Physical requirements and environment: The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally: Carrying, climbing, crouching, grasping, gripping, handling, kneeling, pinching, pulling, pushing, lifting, reaching, and stooping are required. Frequently: Standing and walking is required. Constantly: Reading, vision, repetitive motions, and sitting are required. Occasionally exposed to extreme cold, extreme heat, humidity, wet, noise, hazards and vibration in the working environment. We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment. RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.