IT Asset Management Specialist

Job description

In order to deliver great games, we need the best support organization to ensure everything runs smoothly. The IT Asset Management Specialist is responsible for the quality, accuracy, and lifecycle management of IT assets within the assigned perimeter. This role contributes to the definition and continuous improvement of IT asset management processes, workflows, and strategies while ensuring compliance with company standards and policies. The IT Asset Management Specialist oversees IT asset inventory, maintains data quality, supports global asset management initiatives, and participates in planning and coordinating asset rollouts in collaboration with Local IT teams, Studio Management, and global stakeholders. This is a full-time position and requires working onsite in Kyiv. Responsibilities Work closely with IT Management and Local IT teams to foster a collaborative and productive working environment. Collaborate with internal and external partners to ensure alignment with business requirements, standards, and policies. Support the implementation and continuous improvement of the local IT asset management strategy in alignment with regional and global objectives. Gather and analyze stakeholder feedback from projects, studios, and regional management to continuously improve asset quality and service delivery. Manage the IT asset lifecycle and inventory, providing reporting, budgeting and asset planning activities. Ensure efficient utilization of existing assets and promote cost-effective procurement decisions through asset reuse and optimization whenever possible. Deliver accurate and actionable reporting on asset availability, utilization, lifecycle status, and inventory trends. Ensure hardware and software inventories remain accurate, up to date, and compliant with company standards. Verify that asset management activities performed by IT teams follow established processes, policies, and best practices. Serve as an escalation point for asset and inventory-related matters. Act as a liaison between Local IT, IT Asset Management, Finance, Procurement, and other business stakeholders. You as a Candidate We are looking for a service-oriented professional with strong knowledge of PC hardware, gaming equipment, and IT asset management practices. You have hands-on IT experience, excellent organizational skills, and a proactive approach to problem solving. You are detail-oriented, adaptable, and comfortable collaborating with both technical and non-technical stakeholders in a dynamic environment. Training College diploma in Information Technology or equivalent practical experience. ITIL Foundation (v3 or later) certification is considered an asset. PMP or PRINCE2 certification is considered an asset. IAITAM certification is considered an asset. Software Asset Management (SAM) and Hardware Asset Management (HAM) certifications are considered an asset. Relevant Experience 3+ years of experience in IT Asset Management, including asset lifecycle management, inventory governance, and asset tracking. Experience leveraging asset and inventory data to support operational and business decision-making. Experience working within IT Service Management environments. Experience collaborating and negotiating with multiple stakeholders and business partners. Experience supporting operational IT organizations is considered an asset. Project Management knowledge is considered an asset. Business Process Improvement and Data Analytics experience is considered an asset. Experience with ITSM, Asset Management, inventory, or CMDB platforms is considered an asset. Experience with reporting and analytics tools (e.g., Power BI) is considered an asset. Soft Skills & Attitude Strong English communication skills, both written and verbal. Strong organizational and coordination skills. Broad knowledge of IT hardware, software, and gaming-related assets. Service-oriented mindset with a strong focus on customer satisfaction. Understanding of local operational needs and awareness of regional and global impacts. Continuous improvement mindset with a focus on efficiency and quality. Ability to work effectively in a multicultural environment. Ability to adapt and perform in a fast-paced and evolving organization. Strong sense of ownership and ability to work autonomously. Strong teamwork and collaboration skills, with the ability to engage stakeholders across different functions and organizational levels. We Are an Inclusive and Veteran-Friendly - company Ubisoft Ukraine strives to create an inclusive work environment where veterans can easily integrate and grow their careers. Our veteran program helps better understand business operations, hiring processes, and effective collaboration with civilian colleagues offering a supportive and inclusive environment to thrive in their post-military careers. We believe that veterans' experience is a valuable asset that strengthens our team, Generous Time Off — 20 annual vacation days, additional leave for volunteering, parental leave, and special occasions. Sabbaticals and long-term leave options are also available. Professional Growth — Access Ubisoft’s learning platform, training programs, English & French classes, and a structured career development plan. Participate in leadership programs tailored to Ubisoft’s business environment. Comfortable Workplace & Tech Support — A modern office featuring sports facilities, a Fun Hub, and a shelter. We foster a welcoming and inclusive environment, ensuring accessibility for individuals of all abilities. Work with the latest hardware, benefit from dedicated IT support, and receive a home office setup for remote work. Health & Wellness — Premium health insurance, psychological support, gym memberships, mindfulness sessions, and wellness activities. Free bicycles for commuting. Community & Fun — Additional time off for social initiatives, office celebrations, game release events, and after-work activities. Recreational areas with board games, video games, and a Ubi-library. Gaming Perks — Enjoy a collection of Ubisoft games across all platforms. We embrace a hybrid work model helping you stay connected with your team and aligned with business priorities, while giving you the opportunity to maintain your work-life balance. Please note that some roles are fully office-based and are not eligible for hybrid work. Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six, to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!