IT Enterprise Workflow Automation Engineer (DocuWare Platform)

Job description

About Asbury Asbury Automotive Group (NYSE: ABG) is a Fortune 500 company and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our DRIVE values, focuses on the vision of becoming the Most Guest Centric Automotive Retailer. At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized as one of the best places to work by both Newsweek and US News & World report. The Enterprise Workflow Automation Engineer will play a critical role in designing, implementing, and maintaining workflow automation solutions that improve operational efficiency, strengthen internal controls, and support compliance requirements across the company. This position will work closely with Accounting, Operations, IT, and dealership personnel to design automated workflows, develop integrations with core systems such as Tekion, and manage document migration initiatives including data from CDK Global Data Archiving. The role requires a strong combination of workflow design, business process understanding, and technical capability. Key Responsibilities Workflow Design & Business Process Automation • Design and implement workflow automation using DocuWare to streamline internal business processes. • Develop approval workflows for business functions such as capital expenditure requests and authorization routing. • Partner with corporate departments and dealership personnel to analyze existing processes and implement improved automated workflows. • Maintain documentation of workflow logic and approval structures. Accounting & Operational Workflows • Develop DocuWare forms that allow remote dealership staff to submit accounting and operational requests. Docusign Envelope ID: 5FAD844E-6651-40DC-A430-F58C3C13D351 • Design workflows that route submitted forms and documentation to the appropriate corporate accounting teams for processing. • Ensure proper documentation and audit trails are maintained within all workflows. Systems Integration • Assist in developing and supporting integrations between DocuWare and enterprise systems including Tekion. • Work with internal developers and integration teams to create APIs that post transaction data to the dealership management system once workflows are completed. • Support migration of documents from CDK Data Archiving into DocuWare. Platform Administration • Configure and maintain the DocuWare platform including: o Workflow definitions o Document storage structures o Metadata and indexing fields o User access and permissions • Monitor system performance and troubleshoot workflow or system issues. Compliance & Internal Controls • Ensure workflow processes align with SOX compliance and internal control requirements. • Design workflows with appropriate approval levels, separation of duties, and audit trails. • Support internal and external audit requests related to workflow processes and documentation. Continuous Improvement • Identify additional opportunities to automate manual processes across the organization. • Maintain a backlog of potential automation initiatives and assist in prioritizing new workflow implementations. Required Qualifications • Experience with workflow automation or document management platforms. • Strong understanding of business process analysis and workflow design. • Experience working with system integrations or APIs. • Ability to collaborate across IT, accounting, and operational departments. Preferred Qualifications • Experience working with DocuWare or similar document management/workflow platforms. • Experience in the automotive dealership industry. • Familiarity with dealership management systems such as Tekion or CDK. • Understanding of SOX compliance and internal control processes. • Programming or scripting experience related to workflow automation or integrations. Key Skills • Business process analysis • Workflow automation and design • Document management systems • Systems integration and APIs • Accounting workflow understanding • Internal controls and compliance awareness • Strong communication and cross-functional collaboration Work Environment This position is based in Sandy Springs, Georgia or Dallas TX and requires working in-office with the corporate IT team and accounting staff. The role will collaborate with corporate departments and dealership personnel across the organization. Additional Consideration Candidates with automotive dealership experience will be highly considered. Experience with SOX compliance, workflow design, document management systems, and programming/integration development is strongly preferred. Pay and Recognition: • Weekly pay • Paid holidays & paid time off • Paid training • Stock Awards (select management and front-line team member’s eligible) Insurance / Retirement: • Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans • Up to 12 weeks paid pregnancy leave (disability leave) • Paid Parental Leave • Health savings • Flex spending accounts (tax free) • Short-term and Long-term disability plans • Life Insurance (Whole Life and Term) • 401k with company match Learning, Tuition Assistance and Career Development: • Digital career path tool to assist with career development • Continuous training through Asbury's Internal Learning Management System Professional growth and development opportunities Additional advantages: • Student loan relief resources • Employee assistance program • Employee discounts on parts and service repairs • Scholarship awards • Opportunities to join our community service initiatives, which includes paid volunteer hours • Aggressive Employee referral program with bonus opportunities INDOTHER Asbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace.