IT Purchasing Coordinator for IT Operations

Job description

This position coordinates the purchase of IT and AV equipment by working with customers, vendors, and internal teams to facilitate purchasing activities and obtain necessary approvals. Responsibilities include managing quotes, purchase orders, vendor onboarding, contracts, payment tracking, reporting, and processing orders through Liberty’s buyLU purchasing system. The role also supports IT Operations with operational purchases, asset repairs, and end-of-fiscal-year purchasing coordination. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Coordinate the purchase of IT and AV equipment, including obtaining customer approvals, processing purchase requests, and facilitating timely order fulfillment. Work with vendors to obtain and update quotes, track shipments and deliveries, coordinate payments, and assist with onboarding new vendors into university purchasing systems. Process purchase orders and related procurement activities utilizing Liberty University’s purchasing software (buyLU). Manage and maintain purchasing documentation, contracts, reports, and records related to procurement activities. Collaborate closely with IT Operations and other university departments to support operational purchases, equipment repairs, and technology-related procurement needs. Assist with monitoring order status, resolving purchasing issues, and ensuring accurate communication between customers, vendors, and internal stakeholders. Support end-of-fiscal-year purchasing activities, including coordinating deadlines, tracking outstanding orders, and assisting with budget-related procurement processes. Create and maintain purchase-related reports, spreadsheets, and tracking documentation to support operational planning and financial visibility. Ensure compliance with university purchasing policies, procedures, and vendor requirements throughout the procurement process. Provide general administrative and operational support related to purchasing, vendor coordination, and technology procurement activities. Strictly adheres to Liberty University policies, representing the University in an exemplary manner. Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ. SUPERVISORY RESPONSIBILITIES N/A QUALIFICATIONS AND CREDENTIALS Education and Experience Required: High school diploma or equivalent Proficiency with Microsoft Office and Adobe applications 1–3 years of purchasing, procurement, administrative, or operational support experience Preferred: Associate’s or bachelor’s degree in Business or a related field, or currently pursuing a degree 1–3 years of experience supporting IT and/or AV technology environments Experience working with vendors, quotes, contracts, and purchasing systems Familiarity with procurement or ERP software platforms ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension Ability to effectively communicate both verbally and in writing to convey clear, well articulated information. Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner. Possess public communication skills that allow professional representation of Liberty University. Strong organizational skills. Computer skills. Problem Solving Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature. Physical and Sensory Abilities May be required to sit to perform deskwork or type on a keyboard. Regularly required to hear and speak in order to effectively communicate orally. Regularly required to stand, walk, and climb stairs to move about the campus. Handle materials, reach overhead, kneel or stoop in order to conduct business. Regularly lift 10 or fewer pounds. WORKING CONDITIONS Work Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lighted, and the noise level is moderate. Working environment may include facilitation of events outdoors occasionally. Driving Requirements If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel. Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position. Time Type Full time Location Onsite Pay Range Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure. The position may also be eligible for comprehensive benefits , including health insurance, retirement plans, and tuition assistance. $45,000.00 - $50,000.00 The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.