Jr. Litigation Group Coordinator

Job description

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact. ### Responsibilities - Prepare and distribute daily lists of calendared deadlines and upcoming due dates for the litigation team - Calendar follow-up tasks on various matters and ensure assigned tasks are tracked through completion - Maintain trial schedules for the team, including monitoring trials and significant case events for the next two years - Assist with developing and maintaining matter-specific task lists and workflows - Assist with opening new matters and ensuring required information and documentation are entered accurately - Assign teams and establish appropriate tasks when new matters are opened - Assist with closing matters and ensuring required closing procedures are completed - Maintain accurate case lists for individual team members and the litigation group - Assist with establishing new-matter procedures and checklists for attorneys and paralegals - Help create and maintain client-specific guidelines, templates, and workflows, recognizing that requirements may vary by client - Provide day-to-day administrative support to the litigation group - Maintain team lists, forms, resources, and other administrative materials - Assist with team purchases and other administrative requests - Coordinate and maintain group-related records and information - Assist with vendor invoices and other routine financial or administrative items - Assist with year-end collections activities as needed - Assist with client holiday gifts and other client-related administrative projects - Assist with TIDA events and other client outings or events as needed - Assist with maintaining attorney CLE records and requirements - Monitor bar and CLE renewal requirements for attorneys across applicable states - Assist attorneys with tracking CLE hours, renewals, registrations, and related documentation - Maintain organized records to support timely completion of bar and CLE requirements - Assist with administrative aspects of mediation preparation and coordination - Coordinate mediation invoices and payments - Send mediation Zoom/virtual meeting links and other logistical information - Distribute mediation reports and related materials as needed - Follow up with attorneys and team members to ensure mediation-related tasks are completed timely - Assist with maintaining organized electronic case files and shared drives - Monitor the G: drive for older files and assist with the appropriate transfer of materials to iManage - Assist with periodic file purging and document organization projects - Ensure files and administrative records are maintained in accordance with firm and client requirements ### Experience - Prior experience in a litigation environment required; litigation defense experience preferred - Experience as a litigation legal secretary, paralegal, litigation coordinator, or similar legal support role strongly preferred - Working knowledge of the litigation process and understanding of how cases progress from inception through resolution - Strong understanding of litigation deadlines, calendaring, and task management - Exceptional organizational skills and attention to detail - Ability to manage multiple matters, deadlines, and priorities simultaneously - Strong follow-up skills and the ability to consistently track outstanding items through completion - Comfortable holding attorneys, paralegals, and other team members accountable for deadlines and assigned tasks in a professional manner - Ability to anticipate needs, identify potential issues, and proactively communicate with the team - Strong written and verbal communication skills - Ability to adapt quickly when priorities change - Strong judgment and discretion when handling confidential client and firm information - Proficiency with Microsoft Office and legal technology systems; experience with iManage and litigation-related case management systems is a plus. - Ability to work independently while also functioning effectively as part of a collaborative litigation team ### Technology Mayer LLP has implemented the following technology platforms: - Westlaw - Harvey AI - Coyote - PointOne - iManage ### Benefits - Competitive quarterly bonus plan based on monthly billables - ability to earn an additional $52k annually - Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm - 10 company holidays + 4 early release days - Hybrid schedule (3 days/week in office, 2 days/week at home) - 401k + firm match based on previous year revenue. In 2024 we matched up to 6% - Employee referral bonus ($2000 - $4000) - Annual bar dues