Junior Office & Site Manager

Job description

Here at The Exploration Company, we are building spacecrafts for humanity. We are looking for a proactive and service-oriented **Office & Site Manager** who, as part of the **Office & Site Management team**, will support the smooth operation of our office and sites. In this role, you will take on a broad range of operational and administrative responsibilities, working closely with colleagues, visitors, suppliers, stakeholders, and teams across the company. This is an excellent opportunity for someone who enjoys making things work, takes ownership of day-to-day tasks, and wants to contribute to a dynamic space start-up environment. An interest in space and, ideally, previous experience in a start-up or similarly fast-paced environment would be an advantage. ## Key Responsibilities - Manage **day-to-day office and site operations**, including front-desk activities, visitor coordination, and supplier interactions. - Prepare and organize meetings, including room arrangements, materials, and **practical on-site support** to keep the office and sites running smoothly. - The role is primarily based at the **front desk**, serving as a main point of contact for visitors and office-related matters. - Coordinate schedules, appointments, and operational activities as required. - Support teams at all levels with operational and administrative tasks. - Handle incoming and outgoing correspondence, including emails and phone calls. - Maintain accurate records, documents, and administrative information. - Coordinate with suppliers and service providers to help ensure that office and site requirements are addressed efficiently. - Identify day-to-day issues proactively and help find practical solutions. - Take on other administrative and operational responsibilities as needed. ## Skills and Knowledge - Fluent in **German and English**, both written and spoken. - Apprenticeship in office management or a similar field, or a high school diploma or equivalent. Further education or a relevant degree is appreciated. - Previous experience as an administrative assistant, office coordinator, site coordinator, or in a related role. - Excellent organizational and multitasking skills. - A strong service orientation and a hands-on mentality. - Strong written and verbal communication skills. - Ability to work independently while collaborating effectively with colleagues across different teams. - High attention to detail and a pragmatic approach to problem-solving. - Reliable, proactive, and comfortable working in a changing and fast-paced environment. - Interest in space, technology, and innovative products is a plus. **Why you should join us!** What makes us special here at The Exploration Company and why we think you will enjoy working here is: - We’re Agile - we make decisions fast whilst keeping our goals and systems in mind - We’re Open and Collaborative - we are transparent about risks and obstacles, so that we can cooperate to overcome them - We have a lot of Fun - we refuel our energy knowing we are democratising space. It’s a wonderful and rare opportunity, are YOU up for the challenge? We'd love to hear from you if you wish to be a part of our journey. Please submit your CV now for immediate consideration and we will be in touch shortly. *The Exploration Company is an equal opportunity employer and values diversity. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. Relocation assistance is provided for those willing to relocate including visa sponsorship where applicable.* *All offers are contingent upon the successful completion of a background check, which will be subject to the country, role, and project you applied for. By submitting your application, you acknowledge and agree that any offer of employment may be conditional upon successful condition of this check. The Exploration Company partners with Zinc Work Limited located in the UK (Zinc), a third-party provider, to ensure this process as efficient and transparent as possible. If applicable, you will receive an email from Zinc upon acceptance of your offer with a link to a secure portal where you can provide the required information to Zinc.*