Land Operations Coordinator

Job description

Location San Ramon - 12657 Alcosta Blvd, Suite 250 Business At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind – creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community. As part of Brookfield — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up. If you're ready to be a part of our team, we encourage you to apply. Job Description Overview: The Land Operations Coordinator is a critical position within the Development Operations Team and reports to the Director of Land Operations and the VP of Land and Forward Planning. The Project Coordinator is responsible for a broad variety of tasks including, but not limited to contract administration, construction administration, coordinating with the City and utility companies, guest builders, and other internal Brookfield departments. The Project Coordinator will also be required to work closely with the various Development Managers to manage and execute the contract process for all land development design and construction contracts; creating, tracking, distributing, and filing all contract documents for land development; and provide support to the Director of Land Operations and Development Managers (Land Team) for bidding and procurement of CFD projects along with preparation of CFD reimbursement binders at the end of each CFD contract. Key Responsibilities: Assist Land Team to prepare master contract documents, addendums and change orders for consulting and construction contracts and in the preparation of template design and construction contract documents. Notify the Land Team when contract and/or change orders require a budget revision. Facilitate prompt payments, act as a liaison between vendors and accounting on billing/contract questions/issues, and correction of invoices in a timely manner. Interact with contractors, consultants and other project team members. Follow-up and communicate via phone and email with vendors to ensure proper completion of all necessary information. Review invoices for accuracy for the Land Team’s Approval. Assist the Land Team with coordination and preparation of construction bid documents for Community Facilities District (“CFD”) and non-CFD Work. Assist in the preparation of construction Request for Qualifications (RFQ) and Information for Bids (IFBs) in the public bid process and Receipt of bids for the preparation of bid tabulations in Excel format. Provide support in the preparation of Information for Bid (IFB) for CFD Road Projects, prepare reimbursement binders, and organize all information for submittal to the CFD District. Ensure all construction related change notices are addressed in a timely manner and contract change orders process. Assist the Land Team with engineering and planning design coordination, scheduling, civil, landscape, and utility drawing approval process. Maintain records of approvals, engineering plans, permits, also maintain SharePoint & OneDrive Sites. Coordinate with consultants, the City, and the District Engineer to distribute design drawings, support builder and developer inquiries, assist with the CFD bid process, and obtain the permits required to deliver finished lots and infrastructure within our master planned communities. Assist Land Team to run monthly job cost actual reports for updating project cash flows and maintain and track CFD and City Share construction reimbursements. Coordinate with Development Managers to prepare and submit conveyance binder to CFD for reimbursements. Contribute to development of planning, scheduling and estimating process in daily operations and annual financial Business Plan updates. Conduct historical cost comparisons and provide support for budgeting and tracking purposes. Assist in land record tracking with Accounting for builder closings. Support product data entry for residential closings, also assist field representatives in all facets of land construction and ensure all conditions of permits are met to ensure timely construction start dates and turnover of improvements at final acceptance to the City and HOA. Coordinate, process, and track final turnover documentation with the City agencies, home builders, and HOA for all improvements. Assist Development Manager in property deed documentation and tracking. Maintain the digital plan room to house current construction drawings and reports for the various Brookfield Arizona projects. Also support user access to Egnyte & OneDrive. Secure, track and maintain construction permits, dust permits, SWPPP NOI and NOTs. Coordinate with the Development team, City agencies, utility providers, the HOA/City, the US Postal Service, and planning and architectural consultants to manage meter sets and transitions, track meter locations, confirm mailbox placement and mail service, and support lot fit analysis and parcel product mapping. Research projects and special assignments as requested Perform other duties as assigned What You'll Bring: Minimum two years’ experience in homebuilding/land development industry 2-5 years of experience in construction purchasing with a preference in land development related work. Strong verbal and written communication and interpersonal skills Attention to detail and the ability to spot errors and inconsistencies Extreme organization skills and able to handle multiple projects at once Requires proficiency in Microsoft Suite (Outlook, Word, Excel, Project) with an Excel emphasis Ability to adapt to and learn new project management related software This position is located in the San Ramon office and requires collaboration with the land team members in the San Ramon office. Professional administration and /or college degree preferred Successful experience in a similar role with another company Developing decision-making capability and problem solving Follow-through skills and detail orientation Ability to work with limited or no supervision Customer service orientation May require travel to various project sites and other off-site locations What We Offer: Competitive compensation and total rewards package Annual Base Salary: $60,000.00 to $80,000.00 Bonus Eligibility Excellent extended medical, dental, and vision benefits beginning day 1 401(k) matching, vesting begins day 1 Career development programs Paid Volunteer Hours Paid parental leave Family planning assistance, including IVF, surrogacy and adoption options Wellness and mental health resources Pet insurance offering A culture based on our values of Passion, Integrity, Community! #li-bt1 #BRP Brookfield Residential participates in the E-Verify process to confirm the eligibility of candidates to work in the United States. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.