Lead Admin support

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation. Job Summary Iron Mountain is seeking an organized and proactive Facility & Transport Executive to join our Facilities and Operations team . In this role, you will be responsible for managing day-to-day facility operations, overseeing employee transportation logistics, ensuring workplace safety compliance, and coordinating vendor relationships . You will work alongside site leadership, premises security, and external partners to maintain an efficient, safe, and welcoming workplace environment . What You’ll Do In this role, you will: Manage Facility Operations & Procurement: Oversee daily site operations—including housekeeping, security, utility maintenance (heating, ventilation, and air conditioning), space allocation, and vendor empanelment—while executing purchase orders and managing site budgets to drive cost efficiency . Coordinate Logistics & Travel Services: Direct employee transportation logistics by optimizing routes, tracking vehicle safety via Global Positioning System technology, and managing end-to-end travel bookings, venue arrangements, and expense reconciliations . Ensure Compliance & Operational Support: Ensure strict adherence to statutory health and safety regulations—including fire safety drills and building audits—while delivering seamless administrative support for employee onboarding, supplies, and meeting space utilization . What You’ll Bring The ideal candidate will have: Minimum 5 years of relevant experience in facility management, administration, or logistics . Strong knowledge of facility systems (such as Building Management Systems and heating, ventilation, and air conditioning), transport scheduling, and vendor management . Proven ability in problem-solving, multitasking, cross-functional communication, and handling end-to-end administrative logistics . Bachelor’s degree in Facilities Management, Business Administration, Logistics, or a related field (or equivalent practical experience) Category: Administrative Services