Lease Administration Associate

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. What this opportunity involves: As a Lease Administration Associate at JLL, you'll play a vital role in supporting our portfolio management operations across the region. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. In this position, you'll take ownership of critical financial processes including lease event reporting, landlord communications, and reconciliation activities that keep our properties running smoothly. You'll work with a high degree of independence while collaborating with internal teams and external partners both onshore and offshore. This role offers you the chance to develop deep expertise in commercial lease administration and property finance systems while contributing to the accuracy and compliance of our portfolio operations. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, giving you exposure to diverse property management challenges and the tools to solve them effectively. An overview of the role: Generate fixed, CPI and monthly lease event reports for Property Managers and ensure timely delivery Oversee inbox management and liaise with landlords and internal contacts to resolve queries and maintain strong working relationships Review landlord invoices for accuracy, identify discrepancies, and correspond with landlords to resolve billing issues Conduct rental and outgoings reconciliations to identify and address discrepancies or arrears across the portfolio Efficiently manage recurring ad-hoc leasing payments and ensure all financial obligations are met on schedule Maintain up-to-date vendor and landlord details, ensuring data integrity across regional systems and conducting periodic data audits Prepare and distribute ad-hoc reports as required, demonstrating proficiency in Rent Roll data and reporting Support team activities related to budgeting data forecasts and deliver monthly reports according to the agreed reporting schedule Manage various trackers for data governance and compliance while executing efficient document management practices across the portfolio Sounds like you? This is what we are looking for: University degree in Real Estate, Commerce, Finance or Property Law OR at least 2-4 years of relevant lease administration or property finance experience Demonstrated ability to understand and interpret commercial contracts and Rent Roll reporting, preferably real estate leases Strong knowledge of accounting principles and reconciliation processes between Accounts Payable and Accounts Receivable Experience using property management or lease administration systems and advanced Microsoft Excel reporting capabilities Strong attention to detail with excellent accuracy in financial data management and reporting Excellent written and verbal communication skills with the ability to liaise effectively with internal and external stakeholders Strong organizational and interpersonal skills with a positive approach to meeting internal stakeholder needs Proven ability to work independently with a high degree of autonomy while also collaborating effectively within a team environment Previous experience in a Lease Administration or Finance role within the commercial real estate industry is highly valued Benefits: Great employee discounts off fitness, wellbeing & other renowned brands 18 weeks paid maternity leave Private Health Insurance Discounts Active Social Club Employee assistant program Novated Lease for EV cars Paid time off for volunteer work Career Opportunities with Australia's #1 Commercial Real Estate firm Premium offices What you can expect from us: You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. Location: On-site –Melbourne, VIC If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.