Legal Administrative Assistant (Hybrid – Westchester County, NY)

Job description

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. Job Description Key Responsibilities Provide dedicated legal and administrative support to 3 - 4 Attorneys within Client Legal Services for a multiple state region. Open and maintain new lawsuits focusing on BI (Bodily Injury) ensuring accurate setup and ongoing management within case management systems. Coordinate and manage attorney calendars, including court dates, deadlines, depositions, and hearings. Schedule, prepare and notify all required parties of depositions. Prepare, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing across multiple jurisdictions Process and manage high volumes of electronic mail related to pleadings, filings, and court correspondence. Serve as a primary point of contact for courts, plaintiff counsel, IME vendors, and internal stakeholders, maintaining professional and timely communication Manage document organization, version control, and case file maintenance to ensure accuracy and compliance. Coordinate issuance of settlement checks and follow up on required closing documentation to ensure timely case resolution. Monitor deadlines and ensure compliance with procedural and filing requirements. Scanning, processing, and organizing documents, including the sorting and distribution of incoming physical mail This is a hybrid position requiring in-office attendance at the Westchester County office two to three days per week Education High School Diploma or GED Experience 3 plus years of relevant legal or litigation experience. Prior exposure to a legal, litigation, claims, or professional services environment, through work experience, internships, or related administrative roles. Basic familiarity with legal documents and processes, such as pleadings, filings, calendaring, and document management. Experience supporting multiple priorities, deadlines, or stakeholders in a fast-paced environment. Comfort working with electronic filing systems, document management tools, and high volumes of electronic correspondence (training provided). Strong attention to detail, organization skills, and professional communication abilities. Ability to learn legal procedures, court requirements, and internal systems with guidance. Intermediate to strong intermediate proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, with the ability to create, edit, and manage business documents, reports, and correspondence. Functional Skills Strong written and verbal communication skills, with the ability to effectively engage stakeholders at all levels. Excellent organizational, time management, and prioritization skills, with the ability to manage multiple tasks and deadlines. Strong interpersonal, relationship-building, and collaboration skills. Ability to thrive in a fast-paced environment, balancing competing priorities while maintaining accuracy and professionalism. Supervisory Responsibilities • This job does not have supervisory duties. #LI-PC1 Skills Adaptability, Collaboration, Communication, Confidentiality, Detail-Oriented, Detail Oriented Tasks, Effective Written Communication, Meticulous, Microsoft Office 365, Oral Communications, Organizing, Problem Solving, Self Motivation, Time Management, Verbal Communications Compensation Compensation offered for this role is 19.76 - 30.33 per hour and is based on experience and qualifications. The candidate(s) offered this position will be required to submit to a background investigation. Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact. Allstate generally does not sponsor individuals for employment-based visas for this position. Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component. For jobs in San Francisco, please click “ here ” for information regarding the San Francisco Fair Chance Ordinance. For jobs in Los Angeles, please click “ here ” for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance. To view the “EEO Know Your Rights” poster click “ here ”. This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs. To view the FMLA poster, click “ here ”. This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint. It is the Company’s policy to employ the best qualified individuals available for all jobs. Therefore, any discriminatory action taken on account of an employee’s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee's terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment. Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse. Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs. When working from home, you must have a dedicated, private workspace free from distractions, along with appropriate desk and seating. Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.