Legal PA - London

Job description

We are Eversheds Sutherland, a global law firm, with more than 5,000 people across over 30 countries. We’re full-service with deep niche and sector experience. Whatever challenge, wherever in the world, we’re equipped and ready to meet it. We live our values, we’re purposeful and purpose-led. So although the world is fast-moving and rapidly changing, we see it as a place where everyone can thrive. We’re ambitious for our clients, our communities – and for you. Whether you’re starting out on your career or well established, whether you’re a lawyer or in business services. If you’re looking for what’s next, we are too. The Opportunity We are looking for an experienced Legal PA to support our Corporate Finance team. You’ll provide professional, efficient and proactive support to a designated group of stakeholders. Your role involves engaging and building trust with stakeholders, driving effective communication and supporting the wider business strategy. We empower our people to stretch their skills and encourage ongoing personal and professional development, leading by example to junior team members. To increase motivation and help you to succeed, we offer a variety of technical training and soft skills courses, and are committed to a culture of continuous feedback. Role and key responsibilities Conduct regular one to one meetings with stakeholders to discuss actions, priorities, expectations and future planning. Attend team meetings to stay informed and contribute effectively. Act as a point of contact and assist with client queries. Draft clear and concise replies to correspondence. Demonstrate client service excellence, being adaptable and responsive to stakeholder requests. Collaborate across Practice Group Support providing cover to ensure continued resource. Proactively manage mailboxes and diaries including travel coordination. Anticipate future needs and take initiative to resolve conflicts. Organise and manage meetings including drafting agendas and preparing content, arranging logistics using available technology and resources. Workflow management, own the end-to-end process, be accountable for successful conclusion of all stakeholder requests. Delegate tasks effectively across dedicated support teams to meet expectations and deadlines in line with the Scope of Service. Undertake urgent and short document work, pitch and presentation creation collaborating with our Document Production Team. Manage the entire client and matter opening process including electronic filing, collaborating with stakeholders and other business support teams. Provide financial administrative support to stakeholders, coordinating with billing and finance teams, ensuring compliance with legal, firm-wide and practice-specific policies and procedures. Coordinate and organise marketing and business development events, create event material, digital working lists and communicate with attendees. Be an advocate for process changes within the organisation, influence decisions and be a part of the solution. Manage electronic filing, records maintenance and expenses effectively using the firm's designated software. Leverage the firm’s technology as a key business tool for managing, updating, reporting and research. Create and maintain data sites for efficient collaboration. Seek opportunities to embrace technologies that improve our ways of working and drive productivity in day-to-day activities. Skills and experience Experience working within a comparable professional setting, providing seamless adaptation to our busy environment. Strive to exceed by delivering client service excellence. Provide exceptional PA support to stakeholders, including managing calendars, organising meetings and handling confidential information. Cultivate strong relationships both internally and externally. Collaborate effectively with colleagues and clients, contributing to a positive team environment. Demonstrate excellent communication skills when liaising with stakeholders and clients. Your ability to convey information clearly and professionally is essential. Skilfully manage tasks with expertise, seeking ways to enhance efficiency and quality. Balance priorities and stay alert to risks, ensuring tasks are completed on time and stakeholder expectations are met. Be a proactive problem solver. Anticipate challenges, take initiative and implement solutions efficiently. Aspire for excellence in all tasks. Show dedication and commitment to achieving strategic goals. Demonstrate intermediate to advanced skills in Microsoft applications including Outlook, Teams and Copilot. Delegate tasks across dedicated support teams while maintaining overall ownership of transactional activities. Demonstrate flexibility and embrace change. Adapt seamlessly to evolving work environments. What’s in it for you? At Eversheds Sutherland, we provide benefits focused on looking after you: your development, your performance, your financial future and your health, as well as providing the opportunity to make a contribution to the world. We’re fair, transparent and equitable We share in the success of the firm, reward alignment to our values, going above and beyond and your individual performance We support flexible ways of working through our remote working policy and commitment to flexible, agile and hybrid ways of working We support your health and performance through our dental, healthcare and wellness support We support everything you are and all you bring through our powerful commitment to diversity and inclusion We provide a platform for your career, whatever your ambitions through our structured professional and personal training, mentoring and development programs We provide experience and opportunity through international and cross-function exposure We provide an opportunity to give back through our pro bono work and community engagement We help you plan ahead through retirement planning, insurance and assurance Diversity & Inclusion At Eversheds Sutherland, “Inclusive” is a core business value. We bring together different skillsets, global mindsets and approaches. We foster diversity of thought and the freedom to put ideas into action. We have an inherent respect for the individual. We have a strong belief in collaboration and teamwork. Sharing ideas, asking questions, solving challenges and meeting our clients’ goals: together. We want all our people to thrive at work and reach their full potential and we work hard to continue to build a diverse and inclusive culture, monitor and report on our progress and impact, and develop our approach. This is reflected in our policies, systems and processes, and in our work with diversity membership organisations. Many of our people work flexibly in some way and we are open to considering how we can accommodate flexible working arrangements alongside role requirements. If this is important to you, please talk to us about it during the recruitment process. We want you to perform at your best during our recruitment process. If there is any adjustment or support you need, please contact us so we can discuss how we can best assist you. For you, For your success. And what's next.