Legal Secretary

Job description

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact. ### Responsibilities - Greet clients and visitors in a professional and friendly manner - Answer phone calls, take messages, and direct calls to the appropriate person - Coordinate and schedule depositions, hearings, and meetings - Assist with document preparation - Conduct legal research and gather relevant case information - Organize and maintain case files in document management system (iManage) - Coordinate and schedule meetings, conferences, and travel arrangements - Maintain and organize client files and records - Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner - Open new files and running conflicts - Updating docket sheet or information sheet on the file - Perform general clerical duties such as filing, scanning, and data entry - Provide administrative support to attorneys and staff as needed ### Experience - Excellent organizational skills and attention to detail - Strong communication and interpersonal skills - Proficient with Microsoft Office Suite and legal software (will train on our specific tools) - Knowledge of e-filing in state and federal courts - Previous experience working as a legal secretary on the litigation defense side is highly preferred - Knowledge of court rules and procedures - Ability to maintain confidentiality and handle sensitive information - Ability to work independently and as part of a team ### Technology Mayer LLP has implemented the following technology platforms: - Westlaw - Harvey AI - Coyote - PointOne - iManage ### Benefits - Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm - 10 company holidays + 4 early release days - 16 PTO days - Hybrid schedule (3 days/week in office, 2 days/week at home) - 401k + firm match based on previous year revenue. In 2024 we matched up to 6% - Discretionary year end bonus - Employee referral bonus ($2000 - $4000)